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SharePoint 2013 Analysis & Reviews

Is Your Information Architecture Ready for SharePoint 2013?

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SharePoint Administrators will naturally focus on the infrastructure side of a migration to SharePoint 2013, but migration is also the perfect time to reevaluate your information architecture (IA) and prepare it for this new and improved version of SharePoint.

Personalizing Your Office 365 Content with Graph and Delve

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Last month, Microsoft introduced Delve, built on top of Microsoft Graph. Graph joined people across the enterprise in a single, unified… well graph. But Delve offered those connected users a way to find each other.

There is a lot of reason to be excited about it, especially for those who have been following the Microsoft One strategy.

That strategy was further clarified by CEO Satya Nadella’s Mobile First, Cloud First mantra. But it wasn’t entirely clear for those outside the loop what Delve is and where it came from.

To clarify this we asked Cem Aykan, senior product manager for Office Graph and Delve.

Microsoft Sweetens Office 365 Collaboration Options

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Think collaboration and you think Google. Maybe. Or Box or Dropbox. You don’t think Office 365 really, even though its enterprise collaboration abilities have greatly improved in the past two years. However, that could change. Microsoft has just made it a lot easier to collaborate using Outlook Web App (OWA).

It is doing that by making it easier to share files using OneDrive for Business. Specifically, it is targeting email attachments and email threads that can lead to all kinds of unpleasant problems around versioning.

Social Will Not Succeed Without Business Process Integration

2014-01-October-Integration.jpgIt's been said “the definition of insanity is doing the same thing over and over again expecting a different result.”

We see this theory in action every day within most corporate environments as businesses try to apply the latest technology without understanding how to integrate it into their daily business processes. Information Technology and business groups make this same mistake repeatedly with the same result -- lack of adoption and usage across the enterprise resulting in a failed implementation. Users don’t hold onto legacy technology because they fear change: they crave change! But in order to be effective, the technology has to be woven into the user’s daily business processes.

SharePoint Users Stick with Older Versions, Eye Hybrid Cloud #SPTechCon

When we caught up in Boston a year ago with SharePoint Technology Conference Chair David Rubinstein, SharePoint 2013, Office 365 capabilities and mobile were all the rage.  

Same conference, next year at the Boston Park Plaza hotel? The cloud. SharePoint Online. When's the big move coming?

The truth is, for most organizations -- at least those among the 1,000 at the conference this week -- they're still flying in 2010 and even 2007 air space when it comes to SharePoint technology.

"The majority of our attendees still sit on 2010 and 2007 versions of SharePoint," said Rubinstein, whose Melville, NY-based media organization, BZ Media, has put on 12 SPTechCons over the last six years. "There's where we're going to be until things change."

Why You Must Identify Risks in SharePoint Technology #SPTechCon

information management, Why You Must Identify Risks in SharePoint Technology #SPTechCon

SharePoint stakeholders can't know their risks without knowing their requirements.

And they can't know their risks without knowing the potentially adverse effects of those risks.

Bill English, 11-consecutive SharePoint MVP winner, champions these thoughts. Knowing your risks and potential outcomes can lead to strong governance and compliance.

And as English told an audience here today at the SharePoint Technology Conference at the Boston Park Plaza hotel, "Governance is the enforcement of compliance." 

An Alternative Migration Strategy: Travel Light

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When I was a kid, some of the best travels were vacations with my family. My parents would plan a vacation for weeks. They ordered custom maps from Texaco, marking the preferred scenic route and gas station exits of every Interstate on the map. (Dad worked for Texaco.) Hotel reservations were made in advance. ATMs were nonexistent, so Dad exchanged cash for traveler’s checks. Toys, food and drink were all carefully packed away so that we were prepared for any contingency.

Is Microsoft Even Pushing SharePoint Users into the Cloud? #SPTechCon

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BOSTON -- The cloud. SharePoint.

Wait, what? Not me. Not us. Not anytime soon, if ever.

That captures some of the sentiment we heard here among the nearly 1,000 people at the SharePoint Technology Conference at the Boston Park Plaza hotel.

David Maldonado, an analyst programmer at the University of New Mexico's health division (pictured with co-worker Erin Youtzy), came up with a few words to answer the cloud proposition in SharePoint: "HIPAA. Personal information. Health records."

Why History (and the Enterprise) Will Be Kind to Steve Ballmer

2014-16-September-Ballmer.jpgWe hear a lot about Microsoft’s new direction, and we hear a lot about SharePoint. We haven’t heard a lot about how the one impacts the other, but if you’re buying into collaboration (and odds are that you are) then you ought to be thinking about it. And if you think about it just a little, you’ll realize that Steve Ballmer mapped all of this out years ago. We just weren’t listening.

The Future of SharePoint is the Cloud #gartnerpcc

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It's not exactly ground-breaking, but Jim Murphy, a research director in Gartner's web and cloud group, thinks Microsoft is trying to lure its SharePoint users into the cloud, despite the number of enterprises that are still using it on-premises.

Speaking at this morning’s session on the future of SharePoint at Gartner’s Portals, Content and Collaboration Summit in London, Murphy reassured attendees that there is still plenty of time before time runs out on the on-premises version.

Drive Social Adoption with SharePoint and Yammer Analytics

With the advent of SharePoint 2013 and Yammer integration, companies have struggled to monitor and manage the integration, adoption and usage of the collaboration platforms deployed across the enterprise. SharePoint Administrators are having a difficult time gathering meaningful metrics on SharePoint and Yammer usage and adoption. Community managers, IT managers and business leaders need metrics that show who is using the platform, how it’s being used, and how far the reach of social collaboration has extended into the enterprise. These measurements are key to ensuring that collaboration is being integrated into business processes.

Microsoft is Aggressively Expanding its Office Store

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At the end of a week that saw Microsoft piling on functionality and cash incentives to capture a bigger slice of the enterprise market, including businesses with a mere 150 seats, it also announced an aggressive expansion of its Office store and more languages to capture new markets.

While it's obvious Microsoft is going to push its own products in its own store, it will also highlight third party apps that integrate with Microsoft tools.

Building a Hybrid Bridge to the Microsoft Cloud

2014-29-August-Rope-Bridge.jpgWhen Satya Nadella announced Microsoft’s new Mobile-First, Cloud-First strategy, he drew a line in the sand with Microsoft employees and set the company on a new course. When Microsoft COO, Kevin Turner reiterated the message at the World Wide Partner Conference in July, he sent partners scrambling to get cloud certified, saying “Selling on-premises software was good for you and us for a long time but the future lies in the cloud and mobility, and Microsoft plans to go in that direction with our partner community intact.”

Customers have felt the shift as well as they ponder what solutions can be cloud based and how to integrate them without significant effort and cost. Some organizations look at Office 365 and feel insecure about moving to a multi-tenant environment. Many organizations have significant investments in on-premises applications and infrastructure so moving to the cloud will not be an easy process.

These critical business systems have kept the wheels of commerce running for some time and have been built up with many layers of complexity and integration. Strict compliance regulations prevent many companies from exposing data in a cloud environment. With these constraints and issues in mind Microsoft has created a number of hybrid options that allow companies to selectively migrate enterprise solutions or build new applications that use cloud services while maintaining an on-prem infrastructure.

Let’s look at the options.

DAM Confusion in the Marketplace

2014-21-August-Maze.jpg(UPDATED 8/27) With the announcement of Microsoft’s partnership with the DAM vendor ADAM last month, it would be easy to say that Microsoft has de facto conceded defeat for SharePoint, a MS tool often promoted as a DAM. This would be a mistake; SharePoint and ADAM were never really competitors. Despite the claims of some enthusiastic sales people, SharePoint has never really been functional as a true DAM system. This new partnership solidifies SharePoint’s role in an overall DAM strategy as a file sharing and workflow tool that can be integrated with true DAM system – and especially so with ADAM, as they share the .NET code base.

One question still lingers: will Microsoft continue to promote SharePoint as a DAM tool while using ADAM both internally and as the DAM solution in their cloud offerings? Both the question and its answer open up the complex world of DAM marketing and branding for those in the industry.

Take Back Your SharePoint Governance Plan

2014-21-August-Tug-of-War.jpgLet’s start at the beginning … What is a governance plan? In the IT world a governance plan is typically a set of roles, responsibilities, procedures, policies, etc., that an organization can build around the usage of a particular piece of technology. When you are implementing new software either for the first time or in preparation for an upgrade, a governance plan is important, but depending on the technology, may not always be required.

When you are implementing SharePoint, a governance plan is definitely required.

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