A recent paper released by Forrester Research (news, site) entitled SharePoint 2010: A More Viable Cloud Option argues that if you are looking at deploying SharePoint off the premises, with the introduction of SharePoint 2010 (news, site), now is a good time to do it.
The problem with SharePoint Online until now, report author Rob Koplowitz says, is that cloud-based SharePoint, either standalone or as part of Microsoft’s Business Productivity Online Suite (BPOS), demonstrates a number of limitations compared to an on-premise version. However, SharePoint 2010 closes the gap in functionality between the deployment options and opens up SharePoint Online to a wider range of applications.
And while there may be still some differences between SharePoint 2010 Online and the on-premise version, the report foresees Microsoft continuing to revisit the viability of including those missing features over time.
SharePoint Environment Improvements
In January, when we talked about SharePoint 2010 and the version of SharePoint Online that would run with it , we noted that the principal improvements would be the result of the multi-tenancy features that would see the online version coming a lot closer to the on-premise version than the online version based on SharePoint 2007 did.
While the new version is unlikely to reach parity with this release, Koplowitz says, there are key improvements to the environment that will make SharePoint Online more viable for more organizations.
- SharePoint Online Dedicated: Microsoft is to introduce a review process that will make code customization far more straightforward and accessible. Additionally, customizations that fall within the new “sandbox” definition will not require review at all.
- SharePoint Online Standard: This edition will better align with the new server offering. The result is that users will be able to benefit from new capabilities including: My Sites, tagging, tag clouds, activity feeds, Office Web Apps, business intelligence, records management, forms amongst others.
Some functionality will continue to require an on-premise implementation. Microsoft (news, site) has said it will be looking this over time. Also, easier integration with other internal applications often requires on-premise deployment.
SharePoint Online Deployment?
In light of the improvements, and because of remaining short-comings, the report has four recommendations for companies that might be considering taking advantage of the relatively low cost of online deployment.
- Security and Compliance: Work with you legal and HR departments to determine if it is feasible to store data outside the enterprises on-site information store as there may be issues with compliance or security. However, even if the event that there are such issues, SP Online Dedicated may still be possible, while multi-tenant probably won’t.
- SharePoint 2010 Online functionality: If you have not already deployed an on-premise version but considering SharePoint, then the costs for an online version might be worth looking at, including the costs of hiring or retracing staff as SharePoint particularly as functionality with SP 2010 is greatly enhanced.
- SharePoint On-Premise and Online: Companies that already have SharePoint may take advantage of cloud-based services to augment an existing on-premise deployment (if only for reasons of cost). Common scenarios would include storing sensitive data on-premise while less sensitive business content could be stored in the cloud.
- Partial Deployment: Another scenario is deploying a small on-premise SharePoint implementation to take advantage of advanced capabilities, while the majority of more commoditized capabilities like workspaces and portal content could be provisioned in the cloud.
If the principal reasons for not opting for SharePoint Online have been its limitations, then now is the time to rethink your options. While SharePoint Online based on SP 2010 is not the equivalent of its on-premise relative, it is close and Microsoft promise to keep looking at it.
If you are interested in reading more on this the report is available to buy from Forrester for US US$ 499.