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Document Management Software News, Reviews

Will iOS 8 Reinvent Document Storage, Access for Mobile?

document management, Will iOS 8 Reinvent Document Storage, Access for Mobile?

Apple's iOS 8 operating system is set to hit the streets next month.

We talked earlier this summer about its impact on mobile marketers. How they must be able to adapt to the changes, such as actionable push notifications, a notification center and lock screen widgets, developer access for in-app fingerprint passcodes and updates to limit location tracking.

But the new iOS is also going to have a deep impact on the way documents are accessed and stored on iOS devices, according to Mika Javanainen, product development executive for M-Files, a Dallas, Texas-based content/document management software provider. His thinking?

Apps will be able to extend beyond their sandbox, into other apps, thereby avoiding duplicate document copies during editing. For Apple, this is a huge departure from the separate silos system and makes the iOS platform more appealing to the enterprise market. Content management software/app providers will finally be able to access other apps to manage and edit documents

HP Fuses Data Management Assets for Internet of Things Play

2014-8-22 HP Strealines Data Business.jpgThe pieces are finally falling into place. Over the past two years since that acquisition, HP has been building up Autonomy’s portfolio and pushing it in a million different directions. Late last night the master plan became clear.

HP is pulling Vertica, HP Autonomy’s core IDOL business, and all of the HP Autonomy Information Management and governance businesses to form the Big Data business group.

It is also taking its Aurasma augmented reality software and tying it into HP Autonomy’s customer engagement solutions to form the Marketing Optimization business group.

Will Alfresco's New Round of Funding Generate Returns?

It’s hard to know if Alfresco CEO Doug Dennerline knew what he was getting into when he took the helm at the open source enterprise content management provider 19 months ago. He was brought in to take the company public, and needless to say, that hasn’t happened.

And while for companies like Box, which filed for an IPO in March but has not even started its road show thus far, the state of the stock market might be an impediment, with Alfresco, it’s something else. They don’t yet have the right stuff.

So it’s no surprise that today they announced that they have raised a new round of “growth funding,” $45 million “to increase velocity of its Go-to-Market (GTM) strategy globally -- focused on adding sales people, investing in marketing, and expanding development to drive the SaaS-ification of the content market,” according to a press release.

Google Dealing With 1M Data Takedown Requests Daily

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Google is attempting to sink information pirates by processing more than one million takedown requests every day. The number of Digital Millennium Copyright Act (DMCA), requests has rocketed since Google started making the information public and looks set to grow for the rest of the year.

In the last week alone, according to figures that appeared on Google’s Transparency Report today, Google received 7.8 million requests, up 10 percent from the previous week.

OpenText, Microsoft Woo Law Firms #ILTA14

This week's International Legal Technology Association (ILTA) conference drew little interest from anyone but legal professionals.

But as the conference concludes, it is worth noting two new releases that underscore ongoing competition between OpenText and Microsoft in the document management and collaboration space. Both companies released new law-focused collaboration tools that focus on the secure transfer, syncing and sharing of documents.

  • OpenText announced the release of eDOCS10, its specialized document management application for the legal profession
  • Microsoft announced a preview of Office 365 Matter Center that enables file sharing and organization from the comfort of familiar productivity tools

Both solutions tackle the ongoing problem of document chaos in the enterprise.

Look What Dropbox for Business Has Made Available Now

Dropbox doesn’t have to worry much about gaining an enterprise footprint, the reality is that it’s already huge. There are over 4 million unique companies using the service, according to Ilya Fushman, head of product, Dropbox for Business. And there are likely to be a good number of users within each one. Consider that Dropbox, as a whole, has more than 300 million users, many of whom use Dropbox in the workplace -- with or without their employers’ blessings.

We’re in an era of consumerized IT where the worker, rather than IT, chooses the tools. And according to a survey released by mobile gateway provider Wandera, Dropbox is 13 times more popular in the enterprise than file sync and share competitor Box and nine times more popular than Google Drive.

That being said, it’s only in the last 18 months that Dropbox has actively and seriously gone after business customers. This has meant rethinking what they bring to market. After all, as a consumer you own your content, in the workplace it belongs to your employer and it’s under their purview to protect, track and control it.

A Graceful Exit for Box?

2014-18-August-Exit.jpgJust a little more than two weeks from today, on Sept. 2, Box CEO Aaron Levie will host BoxWorks, the company’s biggest pep rally of the year. There’s a nice line-up of all-stars keynoting — Jim Collins, author of Good to Great, Disney’s Jeff Katzenberg, LinkedIn’s CEO Jeff Weiner and Aneesh Chopra, former CTO of the United States.

And then, of course, there’s Levie himself. Not only is he Inc. Magazine’s Entrepreneur of the Year, but he’s also got celebrity-like status in Silicon Valley. Never mind his Hollywood connections to the likes of Ashton Kutcher, who invested in Box, and Oscar winner Jared Leto who reportedly visited the company earlier this year.

Teradata Offers Retailers New Advanced Analytic Reporting

Data warehouse giant Teradata has updated its existing demand chain management  (DCM) forecasting and replenishment solution with advanced analytic reporting for retailers in the area of supply chain analytics.

"The Teradata DCM solution is uniquely architected to calculate all forecasts and orders at the lowest level of product, location, day and week with our proprietary algorithms and processes," Mardie Noble, DCM solution partner at Toronto-based Teradata, told CMSWire. 

Google Kicks the Productivity Stool From Under Microsoft

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It’s been an interesting couple of weeks in the document management space, made all the more interesting by the ongoing competition between Microsoft and Google around their productivity suites.

We also saw recently that most enterprises are still struggling with document management while both Metalogix and Accellion have released new products to help overcome this.

EMC Syncplicity Cuts Prices and Raises Storage Caps

EMC Syncplicity wants to own the Enterprise Sync and Share market and they don’t want price or storage limits to be barriers to adoption.

“This is a mass market with hundreds of millions of users to whom our service is applicable” said Jeetu Patel, the company’s general manager.

And since both Forrester and Gartner rate Syncplicity as a best-in-class offering, the company doesn’t want other factors to keep companies from embracing all that it has to offer.

“Our singular goal is active user engagement and we don’t want storage limits to get in the way of that,” said Patel.

Think Dropbox Isn't Serious About the Enterprise? Think Again

2014-11-August-Jogging.jpgWe’ve all been there: Someone sends us a document that we need to review, edit or approve and the only device we have handy is a mobile phone. Sure, there are some who schlepp around phones, iPads and laptops for this, but there’s no way I’m going to do that on a 10 mile run, while running out for coffee or at lunch with my husband or boss. And an iWatch -- even if it comes out next month -- isn’t likely to be of any help.

And though many EFSS solutions provide document previews that are accessible via a mobile device, they can still be hard to work with.

Dropbox knew this, that’s why today it's releasing a new Android app that the company says will make the “Dropbox mobile app experience as fast, seamless and efficient as possible.” That way you can get your work done on the spot, wherever you happen to be.

The Enterprise of the Future: Not as Cloudy as You Think?

The enterprise is “all in” on the (public) cloud, right? That’s certainly what all the hype leads us to believe.

After all, hardly a week goes by without Amazon, Google or Microsoft dropping their prices as they race to the bottom in the cloud wars. Not only that but there are also a host of celebrity-like CEO’s such as Salesforce’s Marc Benioff, Amazon’s Werner Vogels and Box’s Aaron Levie. They’re constantly in front of crowds preaching cloud-only gospels.

And there are the more recently converted to consider as well, such as IBM’s Ginni Rometty, who bought Cloudant, Silverpop and SoftLayer over the past 18 months and launched the IBM’s cloud Marketplace in April. Never mind SAP’s Bill McDermott, who started to refer the company he now single-handedly reins as “the cloud company”.

But all of that being said, there’s a newer trend in the enterprise now taking hold that indicates that the future may actually be hybrid. It seems that some managers don’t want or can’t have their data floating around “in the heavens” for reasons of security and compliance reasons, despite the cost savings.

The Enterprise Cloud is Finally Moving Beyond Storage

2014-08-August-Storage-Sheds.jpg“Build it, and they will come. And stay.” That statement sums up why Box, Dropbox, Amazon, Google and Apple are fighting to win the enterprise cloud storage space. These providers know that once users store their data in one cloud, they won’t want to move it elsewhere. While adding new features and service tiers might monetize some consumers, the enterprise, with its charge-by-the-user model, is far more lucrative.

7 Pain Points For Doc Management

Even after all the years of document and enterprise content management, enterprises are still buckling under the stress of trying to manage even their basic structured data. We saw yesterday, for example, in new research from Docurated, that 68 percent of organizations have five or more repositories.

We also saw that despite the rise of cloud computing and storage, the majority of content is being kept on premises and that workers spend up to nine hours per week just finding documents.

Why Your Doc Management Strategy Isn't Working

There’s no getting away from document management chaos. Even with the development of file sharing technology, cloud computing and agile document management, workers are still drowning in sea of untraceable and hard to track documents.

In fact, according to recent research from document management vendor Docurated, the average sales or marketing professional is spending up to nine hours every week just looking for documents as they wrestle with legacy and contemporary file system architectures that haven’t been overhauled in years.

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