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Document Management Software News, Reviews

No Ticket Needed for the Office for Android Tablet Preview

There’s not going to be a device on the planet on which you can’t use Microsoft productivity tools. OK, maybe that’s pushing it a little too far. But that seems to be CEO Satya Nadella’s strategy and he’s executing on it one quick step after another.

Microsoft  just announced that the Office for Android tablet preview is generally available. Anyone can go to Google Play and download the Word, Excel and PowerPoint preview apps. There’s “No wait list. No requesting access. Just go and download the apps!” states the Office 365 blog.

6 Predictions for Information Management in 2015

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Last year wasn't dull in the world of information management and if even half of these predictions come true, we're in for some interesting days ahead. From the world of enterprise file sync and share, to big data's IPO dreams, to the future of some of the heavy hitters in the industry, there's a little something for everyone.

CMSWire's Top 20 Hits of 2014: SharePoint

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You've all heard of Ground Hog Day, right? Well, how about Ground Hog Year? Looking back at the SharePoint landscape over the past 12 months, that’s certainly what it looks like.

In 2013, the conversation was dominated by 1) SharePoint Online 2) SharePoint and Yammer and 3) SharePoint in Office 365. In 2014, the conversation was dominated by … well, you guessed it: 1) SharePoint Online 2) SharePoint and Yammer and 3) SharePoint in Office 365.

A Look Back: The Continuing Evolution of SharePoint

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If we could really say what the future holds for SharePoint, we could probably sell the information back to Microsoft. All the signs point to major changes — but they also point to the fact that Microsoft is still dithering. While the company has committed to another on-premises version, after that all bets are off.

But let's speculate. Microsoft CEO Satya Nadella has made no bones about where he is talking Microsoft: “Mobile First, Cloud Frist.” There is no reason to think that he won’t do the same with SharePoint and certainly over the past months the developments around SharePoint Online have been mouthwatering.

CMSWire's Top 10 Hits of 2014: Information Management

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The problem about information management is that, in reality, there is little management around most enterprise’s information. New technologies enter the market, old ones are upgraded and the mass of information that is contained in enterprise silos just keeps getting bigger.

Leaving aside the big data space in 2014, which we look at elsewhere, there were a number of initiatives over the year that caught the attention of a lot of people, even if the information management space is just as chaotic as it was at the beginning of the year.

A Look Back: Battling Information Management Chaos

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If ‘X’ represents the mass of information in your enterprise, it also represents the size of the problem that you currently have with information management. In other words, the more information you have in your enterprise, the bigger your problem. And odds are it has gotten worse in the past 12 months.

That's not to say that there hasn't been a flurry of new technologies available to help you deal with this information overload. In the big data space alone, the explosion in the number of solutions available is staggering. It's even more mind blowing if you add in all those that have emerged in content management, analytics, business intelligence, cloud storage, mobile and so forth.

Keeping Document Content Accessible

2014-19-December-Letterpress.jpgWhy do we keep information in document files? Great question. From information theory, we understand that documents contain a lot of redundant content. A given file might exist for only one purpose -- for example, to document the votes approving an internal project.

Salesforce Connects to SharePoint with Universal File Sharing

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After more than a year in development — and the inking of a strategic partnership between two companies that never had a lot of nice things to say to each other before last May — Salesforce.com announced the release of Salesforce Files Connect.

The new centralized, universal file-sharing solution offers access to SharePoint Online and SharePoint 2010 and 2013. It will add access to OneDrive for Business in February before moving on to connect with other services.

Get Your Hands Dirty with Microsoft's New Office App

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Microsoft Office is about as sexy as _____. You fill in the blank. And you’ll probably have to strain your brain to think of something that’s dull enough. “Cardboard” comes to mind.

If there’s any good news around that, it’s that Microsoft gets it, and they seem to be thinking rather carefully about what to do about it.

Making big changes to Word or Excel could be disruptive, and in a bad way, because if we were asked to work with something radically different, we’d be likely to check-out non-Microsoft options too.

But what about PowerPoint? Do our presentations provide the same exceptional, modern experiences as tools like Prezi do? Are they as easy and enjoyable to use? Can we create and consume them equally as effectively on PC’s, tablets, phones?

The Importance of DocOps in the New Era of Business

Fail quick, fail often, recover quickly.”

This truism of DevOps has redefined the way that companies launch products. By destroying the invisible wall between developers -- the left brain of the business -- and operations, the logical troubleshooters, DevOps has created the ultimate digital product assembly line.

Now other departments are looking to this collaborative, just-in-time, iterative process as a framework for success.

Huddle Gets $51M to Prove Its Value is Collaboration, Not Files

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Huddle founders Andy McLoughlin and Alastair Mitchell have something that Box CEO Aaron Levie badly wants. And it’s not the $51 million in new funding they announced yesterday, a car with a steering wheel on the right side or even a British accent.

It’s having his company recognized as an Enterprise Content Collaboration platform provider or, in other words, a Software-as-a-Service (SaaS) solution that goes beyond file sharing and not only gets the right information to the right people but also gives them the tools they need to achieve their goals, all in one place.

Levie didn’t tell us this, of course.  But Box, in its S-1, which was updated this week, calls itself an “a cloud-based, mobile-optimized Enterprise Content Collaboration platform that enables organizations of all sizes to easily and securely manage their content and collaborate internally and externally”. Ask the modern worker what Box is, and if they’re familiar with it, they’ll tell you it’s the Dropbox for business, which may be a whole other problem.

Dropbox + Office = Sticky

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Hey CIO -- you know your employees are using Dropbox at work. And, yes, they know you don’t want them to, and that there are other tools available and all of that … but here’s the deal: they just want Dropbox. Anything else is like getting hot fudge covered chix stix when you want chicken fingers …interesting, maybe, but every day, no thanks.

Microsoft Soups Up Office Online with Contextual Search

2014-11-December-Tall-Bicycle.jpgNo one likes dumb anything, least of all technology companies. In a move to smarten-up Hangouts, Google added "smart" suggestions yesterday. Microsoft is on the case as well, making its Office Online app a lot smarter with the addition of contextualized Bing search into documents.

If that sounds complicated, it’s not. The new feature, called Insights for Office, lets users search for information from an inline search box inside a document. The answers include information scraped from Bing Snapshot, Bing Image Search and Wikipedia, among others.

Box Has a Problem and a New Trust Initiative

First off, let’s get one thing straight: Box is not in the Enterprise File Sync and Share (EFSS) business.

“We certainly do that,” says Box executive Whitney Bouck, every time I ask her if Box is an EFSS provider. “But that’s not where the value is,” she always adds “that’s table stakes.”

So what does Box do? According to its SEC S-1 registration it is “a cloud-based, mobile-optimized Enterprise Content Collaboration platform that enables organizations of all sizes to easily and securely manage their content and collaborate internally and externally.”

How’s that for an elevator pitch?

Not too good. But, to be fair, it probably wasn’t crafted to be one.
 

3 Takes on the Future of Document Management

When you're choosing document management software (DMS) you have to look to the future. Whichever platform you select will impact the way you do business for the next five to 10 years at least -- so don't  be shortsighted when making your decision.

Enterprise content resides on all web environments and so integrations between DMSs and Web CMSs are becoming crucial. So the importance of “future-proofing” document management was top of mind for me when I attended Amplexor’s Future of Document Management event in Belgium last week. Amplexor designs, builds and runs DMS projects for enterprises. With over a decade of experience in the Enterprise Content Management field, it knows who the visionaries in the field are. On Nov. 20 it got them all in one room.

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