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Document Management Software News, Reviews

Alfresco Aims Higher as it Launches v5 #AlfrescoSummit

When you say open source and enterprise content management in the same breath, most practitioners probably think of small and medium businesses rather than global enterprises. With today's launch of version 5 of its core ECM product, it appears Alfresco is out to change that.

Or maybe it's better to say it's already started. The open source vendor is cashing in, quite literally, with the growing complexity, rising costs and cloud-centricity of some of the biggest players in the field, notably Microsoft's SharePoint, which has frustrated many of its users with its seemingly unrelenting push to the cloud

The Key to Security is Subtlety

2014-23-September-Megaphone.jpgPeople are similar when you dig deep: they want to get thing done and move on to the next thing. Even procrastinators get great work done when faced with having to get an even larger task accomplished.

Most people also share a degree of stubbornness. People are happy to do things your way if they see the benefit, but anything that's perceived as getting in the way is quickly worked around. When you try and force something, they will dig in their feet on sheer principle. It's amazing how hard people will work around things that they view as unnecessary change.

For organizations rolling out new systems, this is a problem.

Changes Ahead for EMC's Documentum, Syncplicity, AirWatch?

The Wall Street Journal is reporting that EMC is weighing its options for a merger or the possibility of being acquired. Though seemingly serious conversations about an HP/EMC merger have fallen apart, according to the New York Times, some industry-watchers suspect they could be revived.

EMC is also reportedly talking with Dell which might be interested in buying pieces of the storage giant. Analysts have told Market Watch that Cisco or Oracle may be potential suitors as well.

Why HP Pulled Autonomy and Vertica into a Big Data Union

2014-22-September-Drum-Duo.jpgHP ended months of speculation on its plans for the Autonomy acquisition in August with the announcement of its Big Data business group, which brought Vertica and Autonomy together on the same platform. 

Badly stung by the Autonomy acquisition, it had taken HP some time to stick its head up over the parapet again. But by pulling together Vertica and Autonomy, it did just that, and a lot more besides.

The Future of Enterprise File Sync and Share is Integration

2014-19-September-Pinky-Promise.jpgWhen I was at Microsoft in the late ‘90s, we had file servers -- machines dedicated to storing and sharing huge numbers of files. If you needed to access a recent presentation or wanted to share a product spec with another employee, there was a centralized repository in which you could find important documents.

Then came file sharing. Regardless of novel approaches, file sharing had a common problem with file servers: it put the responsibility on people to choose how to share and where to publish information.

Are You a Top 20 Document Management Vendor? [Infographic]

2014-17-September-Ruffled-Feathers.jpgAny top ______ list is sure to ruffle a few feathers, and this one is no different. Capterra, an online software review service, published a list of what it identifies as the top 20 document management software solutions.

While many of the names will be familiar to those working in the document management space, a few notable absences are sure to cause debate.

12 Steps To A Successful ECM Deployment #gartnerpcc

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Many enterprises are investing in costly enterprise content management (ECM) systems without knowing why or even how they will be used.

On the sidelines of the Gartner Portals, Content and Collaboration summit in London yesterday, Kenneth Chin, Gartner research vice president for ECM, explained that many enterprises have yet to develop strategies around their ECM deployments. He also outlined 12 considerations that enterprises should consider to make their ECM deployments successful.

Which Matters More: Content Storage or Access?

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Remember when we thought that the leading Enterprise File Sync and Share (EFSS) providers were going to obliterate each other in order to dominate the sector?

It may not look like that anymore. They might become frenemies — or at least coexist within the enterprise instead.

This morning Palo Alto, Calif.-based Accellion, which Gartner places in the EFSS leader’s quadrant, announces that it has built integrations with its competitors Box and Dropbox.

AirWatch Gets It: Your Mobile Device is Your Computer [Video]

Your mobile device is your computer. You might not know this just yet. But think about how you communicate and access information most often —where do you check your e-mail, message a co-worker, look something up or view a document or other kind of content?

If you’re like most people, you’re using a mobile device more and more frequently and your desktop or laptop less and less. While we’re not suggesting that your computer, as you now know it, is going to disappear just yet, it’s on its way out. Even Dell acknowledges that: Dell is now in the business phone business.

Consider too the technology vendors whose solutions you use most often. Microsoft has committed itself to a mobile-first, cloud-first strategy. Apple has joined forces with IBM to deliver mobile solutions to the enterprise and it has made its screens bigger, too.  SAP has gone mobile. And VMware bought AirWatchto get its mobile play.

Is Box Writing Enterprise Content Management's Obituary?

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By now it should be clear that Box doesn’t see itself as a simple Enterprise File Sync and Share (EFSS) service. “We certainly do that,” Whitney Bouck, Box’s SVP of Global Marketing told an audience of the faithful at BoxWorks, the company’s annual user conference earlier this month.

“But that’s not where the value is,” she added. “That’s table stakes.”

So while most EFSS vendors aim to provide the best, most secure, relevant and user-friendly file-sharing experience on the planet, that’s where Box says its journey begins rather than ends.

Microsoft Ups Its OneDrive Play

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Microsoft wants be the place for everything in your life, so it's offering you “larger, faster, easier-to-use” features, just as quickly as it possibly can.

Late yesterday Justin Moore, Microsoft’s  group manager for OneDrive, announced that OneDrive now supports uploads of files of up to 10 GB using the desktop apps for Windows and Mac, all of the mobile apps, and the OneDrive website.

“It’s the number one featured request,” wrote Moore in the announcement. And, almost needless to say, the hope is that OneDrive users won’t stray if they know they’re being heard and getting (almost) everything that they want in short order.

The 'Drives Race' - The Battle for Cloud-Based File Storage

2014-05-September-Buy-of-the-Week.jpgInspiration comes from strange places. Last week on the radio I heard a DJ talking about how he still uses his VCR (for those of you that are too young to remember, that is what preceded DVRs). My first memory of VCRs was in a commercial that ran during an interview with Ronald Reagan. Although I was too young to understand the point, Reagan spent much of the interview discussing how we must rebuild our military, which was later branded by pundits as another “Arms Race.” Hence the name for this post. But back to the VCR ....

In that commercial, the VCRs were advertised for upward of $500 (that’s around $1000 in today’s money), but as more options came out, prices started falling. When DVDs came out, VCRs dropped under $100 and it seemed that they would soon be relegated to the scrap heap next to record players. Yet many households still have VCRs (and record players). Mine is disconnected, sitting in a cardboard box and likely doesn’t even work, but I am not throwing it away. The thing is, I still have a lot of tapes. Between kids’ birthday parties, family dinners and even videos of my old dog, I feel better knowing it’s there.

Cloud-based storage (and Drives in particular) share many similarities with VCRs.

Is Box Solving Its Cloud-Only Problem? #BoxWorks

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Box CEO Aaron Levie loves the cloud. He wears cloud socks, his license plate said “GoCloud” and he knocks on-prem storage as if it were an artifact from the Flintstone era anytime he gets the chance.

Hip and forward thinking as he may be, being “cloud only” is one of Box’s biggest problems. In its most recent Magic Quadrant for Enterprise File Sync and Share (EFSS) Gartner wrote:

Despite implementations in proprietary data centers, Box's offering is available only in a public cloud model. No hybrid model for data storage on-premises is supported. The movement or replication of corporate content in Box's cloud repository is not a viable option for some IT organizations."

The reality is that Levie’s stance is costing Box business because many, many enterprises aren’t willing to store their most precious, most sensitive, most strategic information on the public cloud.

Hello ECM Managers, Check Out Box Workflow #BoxWorks

Workflow solutions aren’t very stimulating, unless you’re managing content, that is. Or working with it in a compliant, secure environment. Or not in detail.

Then, of course, there’s also the fascination that document management and enterprise content management professionals have had with automated workflow over the past few decades in a seemingly never ending quest to make working with content in the workplace smarter.

So, when Box CEO Aaron Levie introduced Box Workflow, it’s worth taking notice.

After all, Levie may have a point when he said that the software was built more around the process than the user. And what this has meant for users is having to stop what they’re doing to grab the files they need or to waste time weeding through files that are irrelevant to the task at hand.

Box Offered Nice Productivity News, Anyone Notice? #BoxWorks

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Box CEO Aaron Levie set himself up with an interesting line to tow at BoxWorks, his company’s user conference being held at San Francisco’s Moscone Center this week.

But how do you make your product announcements shine in a room where Dreamworks CEO Jeffrey Katzenberg talks about Walt Disney’s mission to “make movies for children and the child inside all of us,” where Academy award winner Jared Leto pontificates on his early days as an entrepreneur selling weed and where an Oscar is passed around so the audience can take selfies with it?

 

Can a Box integration with Office 365 garner the same enthusiasm? Maybe it would in another context on another day, and we’re here to say it is notable.

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