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Document Management Software News, Reviews

EMC Syncplicity Cuts Prices and Raises Storage Caps

EMC Syncplicity wants to own the Enterprise Sync and Share market and they don’t want price or storage limits to be barriers to adoption.

“This is a mass market with hundreds of millions of users to whom our service is applicable” said Jeetu Patel, the company’s general manager.

And since both Forrester and Gartner rate Syncplicity as a best-in-class offering, the company doesn’t want other factors to keep companies from embracing all that it has to offer.

“Our singular goal is active user engagement and we don’t want storage limits to get in the way of that,” said Patel.

Think Dropbox Isn't Serious About the Enterprise? Think Again

2014-11-August-Jogging.jpgWe’ve all been there: Someone sends us a document that we need to review, edit or approve and the only device we have handy is a mobile phone. Sure, there are some who schlepp around phones, iPads and laptops for this, but there’s no way I’m going to do that on a 10 mile run, while running out for coffee or at lunch with my husband or boss. And an iWatch -- even if it comes out next month -- isn’t likely to be of any help.

And though many EFSS solutions provide document previews that are accessible via a mobile device, they can still be hard to work with.

Dropbox knew this, that’s why today it's releasing a new Android app that the company says will make the “Dropbox mobile app experience as fast, seamless and efficient as possible.” That way you can get your work done on the spot, wherever you happen to be.

The Enterprise of the Future: Not as Cloudy as You Think?

The enterprise is “all in” on the (public) cloud, right? That’s certainly what all the hype leads us to believe.

After all, hardly a week goes by without Amazon, Google or Microsoft dropping their prices as they race to the bottom in the cloud wars. Not only that but there are also a host of celebrity-like CEO’s such as Salesforce’s Marc Benioff, Amazon’s Werner Vogels and Box’s Aaron Levie. They’re constantly in front of crowds preaching cloud-only gospels.

And there are the more recently converted to consider as well, such as IBM’s Ginni Rometty, who bought Cloudant, Silverpop and SoftLayer over the past 18 months and launched the IBM’s cloud Marketplace in April. Never mind SAP’s Bill McDermott, who started to refer the company he now single-handedly reins as “the cloud company”.

But all of that being said, there’s a newer trend in the enterprise now taking hold that indicates that the future may actually be hybrid. It seems that some managers don’t want or can’t have their data floating around “in the heavens” for reasons of security and compliance reasons, despite the cost savings.

The Enterprise Cloud is Finally Moving Beyond Storage

2014-08-August-Storage-Sheds.jpg“Build it, and they will come. And stay.” That statement sums up why Box, Dropbox, Amazon, Google and Apple are fighting to win the enterprise cloud storage space. These providers know that once users store their data in one cloud, they won’t want to move it elsewhere. While adding new features and service tiers might monetize some consumers, the enterprise, with its charge-by-the-user model, is far more lucrative.

7 Pain Points For Doc Management

Even after all the years of document and enterprise content management, enterprises are still buckling under the stress of trying to manage even their basic structured data. We saw yesterday, for example, in new research from Docurated, that 68 percent of organizations have five or more repositories.

We also saw that despite the rise of cloud computing and storage, the majority of content is being kept on premises and that workers spend up to nine hours per week just finding documents.

Why Your Doc Management Strategy Isn't Working

There’s no getting away from document management chaos. Even with the development of file sharing technology, cloud computing and agile document management, workers are still drowning in sea of untraceable and hard to track documents.

In fact, according to recent research from document management vendor Docurated, the average sales or marketing professional is spending up to nine hours every week just looking for documents as they wrestle with legacy and contemporary file system architectures that haven’t been overhauled in years.

Microsoft Matches Google By Upgrading Office for iPad

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Microsoft Office is part of the iPad arsenal and 35 million users have downloaded since it was launched in March. Now Microsoft has issued several updates, which it describes as the features users request most often.

The upgrades — improvements for the Word, PowerPoint and Excel applications — are designed to enhance the user experience.

EMC Syncplicity Redefines Work for the Mobile-First Era

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If there’s anything EMC Syncplicity General Manager Jeetu Patel is more passionate about than security and functionality of his company’s Enterprise File Synchronization and Sharing (EFSS) solution, it’s Syncplicity’s app.

“Have you seen it?” he asked the last time his team unveiled one.

He was as enthusiastic as a dad whose kid had just hit his first home run.

And though Patel’s passion goes a long way, it’s the app itself that’s the real story. You don’t wish that you were using a hip, consumer solution when you work with it. Instead you wish that the app you use to share photos, files, and messages with your friends and family was more like Syncplicity. And that’s exactly what Patel wants.

Why AirWatch by VMWare Stands Out from the EFSS Crowd

AirWatch co-founder and General Manager John Marshall won't say anything negative about his competitors in the Enterprise File Sync and Share (EFSS) space — even off the record.  He won’t even comment why Secure Content Locker, AirWatch’s Mobile Content Management solution, might give any one of the 100 plus other vendors competing for the same customers a run for their money.

“We’re very respectful of other players. They’ll be better at some things. We’ll be better at others,” he said.

Startup Offers Free Collaboration Option for Any Web Page

Just as Microsoft blends Yammer into Office365, a startup is offering a free service to add a Facebook-like collaboration tool to any web page.

Lifestreams Technologies, a 2-year-old company based in New Haven, Conn., said the widget can be used on any intranet or public-facing website by adding a snippet of code to the html.

"Most websites today are relatively static," said Peter Prosol, business development director for the 10-person SaaS firm. "You'll find pictures and images and text, but it's more or less as it is. It doesn't change much. But adding a timeline to your site ... it lets you be more dynamic, add new content, refresh and be a little more interactive and engaging to the user."

Enterprises Still Crippled By Document Management Chaos

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Even with the vacations, there is still some notable news in the document management space — and not all of it is good.

Docurated this week discovered that enterprises are still drowning in content and documents despite the large number of vendors that have introduced apps to manage both.

And both Kodak and Parascript released or upgraded new capture solutions and M-Files upgraded its mobile apps. 

Dropbox for Business Raises Its Sync and Share Game

Dropbox isn’t particularly interested in what Box, Syncplicity, Citrix or any other of the 100 plus companies who are fighting for their share of the enterprise file sync and share (EFSS) market are up to.

“We’re the market leader, we don’t worry about what others do,” said Ilya Fushman, head of product, Dropbox for Business. Instead, he said, the company looks at the features and functions its customers request and builds and delivers those that the make the most sense.

And with 80,000 companies paying to use Dropbox for Business (Box claims 34,000 in the S-1 it filed with the US Securities and Exchange Commission), it’s hard to argue with the strategy. It’s clear some buyers opt for the experience Dropbox has to offer vs. who Gartner rates higher in its Magic Quadrant (MQ).

Shake Off the Dust - and Rediscover the Company Library

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In 1990 at a newspaper library, we thought it was pretty amazing when we went from cutting the papers up by hand and filing them in cardboard envelopes to formatting text on green screens into a database that allowed the unimaginable number of up to ten people to read the same article at the same time.

In 2014, Soutron Global's cloud-based specialized libraries leave those green screens in the dust. Soutron's webinar series "Transforming Libraries" makes the case for their service while also presenting topics on specialized libraries, knowledge management and knowledge services — and the growing usefulness of all of those in the business world.

Soutron, a cloud-based library, knowledge and information management solutions provider, has been running this series since Feb. 2013, plenty of time to get the bugs out. But some glitches in the presentation and the sound quality for the in-house speakers leave something to be desired and might discourage some viewers.

The most recent of these webinars was lead primarily by Guy St. Clair, president of SMR International, a New York City-based consultancy practice focused on knowledge management, knowledge services and the role of knowledge strategy in organizational effectiveness. 

Who Will Become a Gartner MQ EFSS Challenger in 2015?

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When Gartner released its inaugural Magic Quadrant for the Enterprise File Synchronization and Sharing (EFSS) market, it predicted that by 2017 less than 10 percent of today's destination vendors would offer stand-alone products. That means that as many as 80 of those who are offering services today (there are well over 120), will have been absorbed into adjacent markets, such as collaboration, enterprise content management (ECM), mobility and storage.

What it didn’t articulate as clearly, as we see it, is how quickly the vendors mentioned in the study are raising their games, we reported on four different instances of this in the past week alone.

Who will succeed? Who will be acquired? And who will fade away? 

Can Box Overcome Its Bad Timing?

Thumbnail image for 2014-16-July-Jump.jpgBox, once a clear-cut darling, has had a rough 2014. It delayed its IPO due to a softening SaaS stock market. This forced another financing round that was less than favorable for it. Add in Apple and Amazon entering the Enterprise File Sync and Share (EFSS) world, and it's safe to say things are getting challenging for Box. Can Box weather these challenges and pull the entire EFSS market along with it?

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