HP Flow CM_LinkSite_WorkSiteHP Autonomy launches LinkSite to addresses the governance and security issues around file sharing and syncing, integrating these functions into the very heart of ECM.

Autonomy’s Vision for File Sharing

LinkSite is a combination of two existing HP-Autonomy products -- HP Flow CM and WorkSite. It offers users cloud based file syncing that operates across mobile and desktops, managed through a single interface.

The release of LinkSite follows hot on the heels of the new HP RM 8.0 and, like that release aims to offer enterprises better information governance with a heavy emphasis on data security.

We sat down with Dan Carmel, Head of ECM Strategy and Solutions at Autonomy, to find out what exactly is behind the release and why it has come out now.

HP_Autonomy  LinkSite shared client folder security with suggested collaborator button
LinkSite shared client folder security with suggested collaborator button

File Sharing and Enterprise Concerns

The problem that HP-Autonomy is trying to address here, Carmel said, is the rise of consumer level file sharing applications and the problems they create for enterprises that have large amounts of sensitive information.

Enterprises are growing increasingly concerned about these applications as they create information silos outside the control of the enterprise information management system and, as such, cannot be governed by the enterprise.

However, file sharing applications are now very common and it would be near impossible to stop workers from using them, especially with the growth of Bring-Your-Own-Device strategies.

Email is also creating problems. Document collaboration by email creates a number of different versions, creates duplicates and takes up valuable storage space on servers that ultimately affect IT performance.

HP-Autonomy’s File Sharing Solution

The solution, he said, is to incorporate file sharing into the enterprise IT infrastructure so that the file transfers and syncing can be overseen by IT, which can control who has access to what files and what files can be transferred.

HP-Autonomy already had two products in their portfolio that separately contained all the elements need to manage and govern information, and provide enterprise users with file sharing abilities.

HP Autonomy LinkSite, eim, information management, file sharing Autonomy LinkSite with full interface and cloud folders

On one hand there was HP Flow CM, a lightweight file sharing application from HP that was launched in November 2012, on the other hand there was WorkSite, a scalable document and email management application.

Combined, the two have become LinkSite, which offers unified search using Autonomy IDOL, governance, and supports file sharing and synchronization from inside the Enterprise CMS.

…We are the only major ECM vendor that has integrated cloud file sharing into the ECM technology. With it, we are offering cloud synchronization tied into our on-premises system. And we will be marketing it under the banner ‘ECM without borders,’ the borders referring the demolition of rigid information silos...,” Carmel said.

As an aside, he said the two applications would be maintained and supported in the future as separate solutions.

Note that EMC and OpenText might have something to say about the "only major ECM vendor" integrating cloud file sharing. Take a look at EMC Syncplicity and OpenText Tempo.

HP-Autonomy LinkSite

Ultimately, LinkSite is an enterprise-grade document and email management system that enables single files or project folders to be shared through the cloud with internal enterprise users and, more importantly, users outside the firewall.

HP_Autonomy  LinkSite suggested collaborators based on email - Copy.jpg
HP Autonomy LinkSite suggested collaborators based on email

It does this by extending the LinkSite workspace into the cloud and then enabling users, both internal and external, to access that workspace and the files that are contained within it. Once users have been given permissions to access those files, they can view them, work on them and edit them, and all under the governance rules that have been set up by the enterprise.

All changes to the documents leave a trail that can be audited by the enterprise so that nothing can really be changed without the permission of the file owners, and without leaving a clear view of what exactly has been changed.

Like all the recent releases from HP-Autonomy, this is an extensive release with a lot of different functionality that is worth taking a look at. Strategically speaking, though, it is yet another place where the Autonomy acquisition is starting to feed into the wider HP portfolio, particularly in the information management space.