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Last April, open source vendor Linux Box announced that it would be releasing a number of new editions of its email archiving software. Recently, it launched the community edition -- which is currently free to download -- with the release of enterprise and cloud expected in the first half of next year.

The new software, Enkive, is an advanced open source email archiving solution that runs in tandem with a number of other open source email systems, without impacting their performance.

For the moment, it supports open source SMTP supported email systems including, but not limited to, Postfix/Zimbra, Sendmail,Horde/Imp Squirrel mail.

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Linux Box Enkive search

Other supported email systems include Outlook, Gmail and Lotus Notes, although Linux Box says that it will require some customization.

The Linux Box

Established in 1999, the Linux Box Corporation provides customized open source software services that focus on helping clients assess, customize and deploy open source software across a range of functions, enhancing performance and cutting costs.

While Enkive, as a free email archiving software, will probably draw some attention, it also has a number of other cool projects under its belt. These include Jobby -- a time reporting system that interfaces with dotProject, an open source ERP system SQL-Ledger, Tentacle -- a squid-cache log analyzer and SISXML -- a System Inventory Script, amongst others.

Linux Box’s Enkive

With Enkive, Linux Box has released its first commercial software product. Its purpose, like all other email archiving systems, is to deal with retention issues around email that have implications not just for business intelligence but increasingly for compliance and regulatory reasons too.

As a “Plug and Play" package, it works in tandem with the existing enterprise system, without interfering, and unlike other systems it doesn’t take emails directly from the server for archiving.

Alfresco (news, site) keeps or destroys emails according to policies established by the organization, that are independent of user error, deliberate actions or storage quotas. It also permits searching of all email components through user’s ordinary email client or an intuitive discovery interface.

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Linux Box Enkive Audit

Other functions include deduplication of redundant emails, cutting back on the need for storage space, and  spam storage -- Linux Box says this functionality was requested by some financial services companies who are now legally obliged to keep even spam for some regulatory compliance

While the Community Edition is free, the enterprise edition to be released next year will cost and comes with interfaces to proprietary software and custom features as required. The Cloud version, also for release next year, will be charged on a per mail-box-storage used above a base line.

Email Mis-management

We hate to keep banging the email management drum, but companies that don’t look after their email are going to fall foul of a lot of very stringent regulations.

You may recall that we recently found policies around email are still very vague, even at the level of where emails should be stored.

Whether enterprises should be keeping emails at all was also a problem for a large number of companies. Apart from the 31% of enterprises that have no policy at all, opinions are almost equally divided as to what to do with them, with 23% keeping everything “just in case” and 26% deleting all.

With this, enterprises who carry open source email systems can avail free archiving, while those using commercial email systems will have to have it customized.

With email storage growing 25 percent annually, being driven by the increasing use of email and larger attachments sent through email, it might just be the time to get this sorted.