Document Mgt Roll-up: Capture for SharePoint 2010, Google Docs New File Types

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David Roe avatar

This week, there has been a lot of movement in the document capture and viewing space, with new capture functionality for SharePoint 2010 offered by CSI and extended viewing capabilities offered with Google Docs.PSIGEN also upgrades its capture capabilities, while Motive continues to expand its cloud-based document management system.

CSI Offers Certified SP 2010 Capture

Something that is commonly overlooked when talking about document management is how exactly we get the documents into the system in the first place -- in other words, document or data capture.

Since SharePoint 2010 was released in May, a lot of companies with their eye on the potential rewards offered by integrating with SharePoint 2010 have been looking at ways to do just that.

Computing System Innovations (CSI) is one such company and its integration of its Intellidact software has just been rewarded with Microsoft certification for SharePoint.

Intellidact for SharePoint provides Intellidact’s identity theft protection as well as automated data capture technologies engineered to work within SharePoint environments.

It can process documents either as they are being added to a SharePoint repository or on demand for documents that already exist. CSI says this is the first enterprise-level technology that has been awarded this certification.

One of the advantages with this software is that it provides high volume, high speed,and very high accuracy unstructured data recognition technology to locate and reliably redact or replace confidential information within any PDF, TIFF, Microsoft Office, JPEG or GIF image file.

The result is a substantial reduction in the time needed to comply with information privacy regulations. Although this may be the first certified document capture, it unlikely that it will be the last, with companies beginning to take account of the importance of capturing information effectively.

PSIGEN Upgrades PSI:Capture

Another company that has just released some capture technology is PSIGEN (news, site) -- which is not really surprising, as that is what it specializes in.

The recent release of PSI:Capture 4.0 adds a number of features to its capture technology, including Intelligent Character Recognition (ICR), multi-lingual Optical Character Recognition (OCR), auto-redaction on mixed language documents, forms identification  and an enhanced feature set for the Advanced Data Extraction (ADE) module.

It has also expanded the number of third-party connectors to 49, allowing for configuration and migration with a large number of enterprise content management systems.

There are more than 100 new features in this release. More important, PSIGEN says this version will act as “a springboard,” enabling it to really put some "oomph" into its international business expansion plans, particularly with the localization of PSI:Capture.

Xerox Extends Reach

Not exactly document management related, but thought you should know. ACS (news, site) has announced that it has bought Unamic/HCN, the largest privately owned customer care provider in Belgium, the Netherlands and Luxembourg.

You may remember ACS as the company for which Xerox paid US$ 6.4 billion in 2009, when Xerox (news, site)  started building up its managed services portfolio upon which its drive to extend the reach and scope of its document management services is being built.

At the time, it was impossible to estimate ACS’s share of that market, but in 2009 it was the largest provider of managed services to government agencies with over 1,700 federal, state, county and local government contracts.

Ursula M. Burns, Xerox chief executive officer, described the deal as a “game-changer for Xerox” that would “expand our business and benefit from stronger revenue and earnings growth."

Learning Opportunities

Now it is expanding across Europe, with the acquisition marking its first in the European customer care market. Unamic/HCN provides services such as call center staffing for inbound calls seeking technical assistance and social media monitoring. It will be interesting to see where this goes.

New File Types for Google Docs Viewer

Google continues to grow the appeal of its Google Docs application, this week with the extension of Google Docs Viewer by letting users view an additional 12 file types, as well as its PDF, Word and PowerPoint document capabilities.

The Google blog says you can view new file types, including two kinds of Excel files, and .PPTX file compatibility for PowerPoint 2007 and 2010. It also includes viewing of Adobe Illustrator (.AI), Adobe Photoshop (.PSD) and XML Paper Specification (.XPS) files.

A word of caution, though -- while you can view these files, it doesn’t look like you can either create or edit them. That said, the Google Docs drum just keeps beating, and we’re betting it's one of the most annoying beats anyone over at Microsoft Office can hear at the moment.

Crocodoc Offers HTML 5 Viewer

In more viewer news, and if you missed it earlier this week, Crocodochas launched what it calls the world’s first embeddable HTML 5 document viewer and annotator. It is aiming to oust Acrobat, introduce a full-fledged document collaboration platform to Yammer and fundamentally change the way people work with documents.

The cream of Crocodoc's Flash-free feature is obviously HTML 5. Being built in the latest revision of the standard affords the software several neat perks, including readability via modern browsers and mobile devices, document annotation, collaborative highlighting, drawing and note taking.Want to find out more?

Motive Expands Cloud Offering

Finally this week, Motive Systems (news, site)  the developer of M-Files document management software and the cloud-based document management service M-Files Cloud Vault, announced the availability of M-Files for the Sage 200 Accounting suite for UK-based organizations.

Designed for accounting professionals, purchasing managers and accounts payable personnel, the integration of M-Files into Sage 200 eliminates paper filing, improves reporting accuracy and provides a permanent electronic record for any financial event.

We could go on about Sage and its accounting packages, but the real interest here is the continued expansion of the Motive Systems cloud-based document management platform M-Files Vault.

M-Files Vault was released last September. Speaking to CMSWire in July, CEO Greg Miliken said the M-Files Vault would be unveiled in slow steps over the summer and that the full product would provide software that works out of a Windows Explorer interface and could be scaled up for large enterprises, but one that would be most effective for companies up to 100 seats.

He also told us that Motive would be developing the platform with regular new additions. Well, he clearly meant it, as this announcement shows, but we’re expecting a lot more here in the coming months.