This month have been quite productive in the world of a content management standards development. The European Commission sponsored Document Lifecycle Management (DLM) Forum launched the MoReq2010 Technical Committee to address the new European record management (RM) specification and an XML schema for interoperability between RM systems. In addition, the British Standards Institute (BSI) also announced their new standard for enterprise content management best practices was available for public comment.

Enterprise Content Management Best Practices

The Content Group and BSI recently announced that their jointly developed Enterprise Content Management Code of Practices has been completed and available for the public to comment and review. The Content Group and BSI drew experience from a number of vendors and analysts from the ECM industry including AIIM, EMC Documentum and Vignette to create the new standard.

The main goals of new standard, which has been in development for several years, are to help organizations understand:

  • What is ECM
  • What can ECM do
  • What does ECM include
  • How can ECM adoption quality be measured

In addition, the standard defines seventeen key practices that should be considered when organizations adopt ECM and best practices for each. The ECM Code of Practices is likely to be a valuable guidance asset for anyone that is responsible for implementing or managing an ECM system.

Improved Records Management Standards

The DLM Forum, a pan-European forum for document, information, records and archives also launched a new Technical Committee to control the direction of the MoReq2010 specification. Like the ECM Code of Practices, the standard will be refined by several vendors, analysts and consultants from the records management space.

In addition to the technical committee, the DLM has also published the MoReq2010 Export XML Schema. The schema allows interoperability between records management systems in much the same way that the content management interoperability standard (CMIS) allows interoperability between content management systems.

Although ECM adoption has increased in the last several years, standards adoption has lagged. While adoption of the two new standards is unlikely to be universal, the broad-based vendor support should improve the likelihood that the standards will be implemented.