In the GRC space this week, there’s a lot of records management updates. Laserfiche has been showing off its iPhone records management app at ARMA, DocFinity has released a records management module, StoredIQ has also been working in records management, RSA and McAfee have formed a new partnership and Autonomy has released new policy management software.

Laserfiche Makes Records Management Mobile

Laserfiche was busy this week at the ARMA conference where it demonstrated its iPhone app, Laserfiche Mobile.

When used with Laserfiche Records Management Edition (RME), Laserfiche Mobile provides mobile content management within a secure DoD 5015.2-STD-certified environment.

Laserfiche RME enables transparent records management, an approach that gives records managers the ability to create a secure file plan and manage retention schedules without interfering with any department's line of business.Capabilities include:

  • Securely access document images and metadata
  • Create and upload new content, distributing capture while maintaining control over naming and filing conventions
  • Use Laserfiche's PhotoDocs photograph processing
  • Track and audit all mobile activity occurring in Laserfiche

This is not Laserfiche’s first mobile venture this year. In June, it announced an iPhone app providing on-the-go content management that enables mobile users to view and approve workplace documents, as well as capture and upload new documents with the iPhone camera.

DocFinity Releases Records Management Module

DocFinity has introduced a Records Management module -- a complementary addition to its enterprise content management and business process management (BPM) software, which is used in the insurance, healthcare, higher education and other industries.

The Records Management module creates auditable trails of evidence for every process performed on every record in the system. It considers every indexed document in the system to be a record, groups related documents into Record Series for simplification and provides mechanisms to automate management in two categories:

  • Basic retention policies, including automated rules to map records to retention policies, an automated approval process or record disposal and rendering records in non-editable formats
  • Advanced retention policies, including legal hold and e-Discovery

The module also features Record Search, which searches beyond the current version of each document into all versions of the document and also into the history data that comprises the record series, enabling searches for every instance of any record, including obsolete versions.

StoredIQ Releases Records Management

StoredIQ has also been working with records management, this time with the release of RecordsIQ, which is designed to empower records managers and IT to address a range of records retention, disposition and management requirements.

By integrating a records management application with the StoredIQ platform, records managers have one solution enabling them make decisions about the business value of their enterprise data.

A new user interface coupled with a step-by-step records management-focused workflow enables records managers and IT teams to work in tandem to oversee and manage the lifecycle of electronically stored information -- from identifying ESI across different data sources, managing its classifications and storage to defensibly deleting non-business and aged files. RecordsIQ is available now.

Learning Opportunities

McAfee, RSA Partner

Also this week, McAfee and RSA announced a joint solution based on their existing technology partnership. This joint solution integrates security data from the McAfee ePolicy Orchestrator platform with business infrastructure and compliance data in the RSA Archer eGRC Platform and the RSA Archer Enterprise Management solution.

By connecting this data, users can better leverage business information together with security data to gain a deeper understanding of risk and compliance issues.

RSA Archer Enterprise Management is engineered to provide a central repository of information on an enterprise's business hierarchy and operational infrastructure. This web-based solution allows enterprises to develop an aggregate view of organizational divisions, determine the criticality of supporting technologies and use that information in the context of eGRC processes.

McAfee ePO enables organizations to centrally manage their enterprise security posture through an open framework that unifies security management for systems, applications, networks, data and compliance solutions.The Integration Package is available now through RSA Archer on the RSA Archer eGRC Exchange.

Autonomy’s Policy Management

With Autonomy now officially owned by HP, it is worth keeping an eye on to see where it goes and what it’s doing. While it’s too early to make anything of any changes, the release this week of Policy Authority would suggest that, at least for Autonomy, it's business as usual.

Policy Authority, like other Autonomy products in the GRC space, is built on top of IDOL, Autonomy’s server, which can search for a context to different kinds of data stored on it.

For the majority of enterprises, policy management can be a real nightmare. In the majority of cases, it involves taking all the applications in use across the enterprise and coordinating these to create one consistent, corporate-wide policy -- and without taking into the account the ongoing addition of content into repositories.