This week in document management brings us plenty of Microsoft news including SharePoint (news, site) archiving in the cloud and a new secure cloud service to simplify doing business for the Feds.

SharePoint Archiving On The Cheap

LiveOffice (news, site) which provides cloud-based email archiving, email compliance and email continuity solutions has just announced the release of SharePoint Archive in the cloud.

To date it is the only SharePoint archiving solution designed to facilitate comprehensive legal eDiscovery searches for SharePoint files, at least that’s what LiveOffice is saying.

It also allows end users to quickly search and retrieve files directly from their email clients -- all for a flat monthly price that includes unlimited storage and retention.

We’re always interested in SharePoint and SharePoint archiving is going to be one of the big issues in the near future, especially with the release of SharePoint 2010. Some estimates suggest SharePoint stored files will grow by an estimated 25 percent per year for every year into the future.

Cloud based solutions will give companies with a way to quickly and affordably access these files as SharePoint usage explodes without having to take out a bank loan.

Practically certain that this will not be the only cloud-based SharePoint archiving solution by the end of the year.

Microsoft Takes Feds To The Cloud

And speaking of the cloud, Microsoft (news, site) has just unveiled a number of new enhancements and certifications for the Microsoft Business Productivity Online Suite (BPOS) that should help allay fears about cloud security and privacy.

Hardly surprising really, as the announcement was made at a conference of public sector CIOs. Microsoft announced a new cloud offering based on BPOS specifically for government and government agencies.

The new Business Productivity Online Suite Federal is optimized to meet the security, privacy and compliance needs of U.S. federal government agencies. Future capabilities will include two-factor authentication, enhanced encryption and the expected attainment of Federal Information Security Management Act (FISMA) certification.

The service is housed on separate, dedicated infrastructure in secured facilities. Physical access to those systems is limited by biometric access controls to a small number of individuals who, in compliance with International Traffic in Arms Regulations (ITAR), must be citizens of the United States who have undergone rigorous background checks, including fingerprinting.

Microsoft And Square-Up

Already missing the head-to-head action and excitement of the Winter Olympics like some of us here? Well maybe as a substitute you might take note that (news, site) and Microsoft Dynamics CRM are both to hold webinars on the same day focusing on customer relationship management.

OK, it’s not as exciting as hockey, but it will be interesting to see what each of these two CRM behemoths are offering and predicting for their respective CRM software.

These two webinars are targeted at companies currently using the two leading customer relationship management (CRM) systems, and businesses that are evaluating them. They will present the latest available features, add-ons, enhancements and best practices with these platforms.

Both sessions will use a "deminar" format (demonstration plus seminar) to illustrate key concepts. They will also include a "sneak peek" at some of the upcoming features on the product roadmaps for these products.

The webinars will take place on March 11, 2010 under the titles, "What's New with Microsoft Dynamics CRM" and "What's New with". To register for either or both of these webcast events, visit this website.

AIIM Grand Tour – Nearly!

Just a quick reminder that the AIIM (news, site) roadshow for companies that are trying to develop their information management strategy begins next week in Bellevue, WA, followed by San Francisco and three other venues and dates

Under the broad banner of Factors to Consider in Creating an Information Management Strategy - How Your Organization Can Improve Efficiency, Increase Productivity, and Reduce Risk, AIIM is trying to encourage companies to treat investment in information the same why they would treat financial investments.

The sheer quantity of information that is descending upon organizations is rapidly creating a set of circumstances in which companies will no longer be able to just "wing it,” AIIM president John Mancini says.

SharePoint deployments are sweeping through many organizations, often with little planning or structure. The strategic imperative to manage information effectively will soon become irreversible -- with devastating consequences for those who assume it is otherwise.

The seminars are free and participants will also receive a copy of the organization’s eBook 8 Factors to Consider in Creating an Information Management Strategy. If this is coming to your area it would definitely worth a visit based on the contents of the eBook. Check out the AIIM website for details.

EC Takes The Paperless Route

The first electronic invoice has been sent to the European Commission by a supplier. Not exactly a ground-breaking act, but if you consider how bureaucratic and difficult to negotiate with the EC is, the fact that it can be invoiced electronically indicates how close we are getting to the ‘paperless office’.

On February 3, a private company was able to send an electronic invoice for a product/service supplied to the European Commission.

This was made possible through the use of the IT tool "e-Invoicing" and the "e-PRIOR eProcurement platform" developed by the Commission's Directorate General for Informatics (DIGIT). The technology was developed within the framework of the eProcurement project that it has been running together with the Directorate General Internal Market and Services (DG MARKT) department.

Until now, Commission suppliers have relied on paper invoices, which has caused administrative delays in the procurement cycle. The Commission wants to speed the process and slash the amount of paper that is used.

With the new system a supplier is able to send a secure invoice and other attached documents in XML format via the internet. Financial agents are able to see the invoice as any other paper invoice that would have been scanned, and can ensure the payment far more quickly.