Nuance Communications (news, site) has been adding to its eCopy ShareScan Suite in slow increments over the years. In April it added some new functionality in v4.35 and eCopy SDK. This week it released v5.0 that builds on that providing just about everything needed to automate paper-to-digital scanning.

eCopy ShareScan is the scanning component of Nuance’s extensive speech recognition and imaging technology and comes with support for the majority of the industry’s MFP (multifunction peripheral) vendors including Canon, Xerox and Rioch.

Clearly, though, with the drive towards digitalized documents that is being pushed by increasingly stringent compliance regulations, Nuance has decided that the current market is looking for scanning capabilities that can be scaled according to the number of users and the number of documents that need scanning.

Unlimited Forms Processing

While scaling up and down has been possible for a long time, one of the major upgrades in v5.0 is the introduction of unlimited forms processing capabilities as a standard feature, enabling enterprises to take data from forms directly off the MFP.

Running in tandem to this is the Document Conversion Extender, a document processing snap-in that enables customers to turn paper documents into fully-formatted Microsoft Word, Excel and RTF formats. This now covers searchable PDF files too.

Learning Opportunities

New Features

However, these are not the only new features that come with v5.0. Along with the forms processing there are five major upgrades. These include:

  • Personalized Scanning: Enables users to set scanning for specific workflows or departments so only relevant documents find their way the targeted individuals or groups. It also supports mixed-MFP environments.
  • Customization of Workflows:Along with out-of-the box functionality, it enables customization of workflows that are enhanced by connectors to business applications.
  • Connectors/Extenders: Expanded number of connectors that enable use with all MFP platforms and third-party legacy systems with bridging abilities included in the eCopy SDK.
  • Print Management: Tight integration with print management software including uniFLOW and Equitrac.It also supports features like single sign-on, card access and secure scanning.

Also new is eCopy PDF Pro Office 5, an upgrade to eCopy PaperWorks that delivers the rich features business users want from Adobe(R) Acrobat(R) Professional, but with unique MFP scanning features -- all for about a third of the price of Adobe.

eCopy ShareScan 5 is available from Canon USA and Europe.eCopy ShareScan Suite, the entire package, will cost US$ 2995 per MFP, with pricing of other elements according to needs available.