Document management roll-up

Doc Mgt Roll-up: OpenText, DocuSign Partner

4 minute read
David Roe avatar

Fresh out of Enterprise World, OpenText announced a new partnership with DocuSign that brings OpenText into DocuSign’s Global Trust Network.

This means OpenText customers who choose the DocuSign option will be able to securely create and route documents for electronic signature. Those documents will be court-admissible and provide an audit trail that adheres to even the strictest compliance regimes.

In addition, customers gain access to pre-configured document templates which can be easily added to existing workflows and adapted for specific requirements.

Manually obtaining signatures to validate documents still proves a hurdle for many organizations. It breaks the digital workflow and risks losing visibility into the status of the document.

“There is no need anymore to print documents, sign, scan and email back.The legacy processes are slow, inefficient, lacks audit capabilities and are costly. Through this strategic partnership, OpenText will enable and transform customer’s digital strategies across processes and workflows throughout their organization,” Lubor Ptacek, VP product marketing, OpenText told CMSWire.

“OpenText has a long history of helping customers with their document processes, particularly in regulated industries and so this partnership is a very logical expansion of the solutions we can offer to our customers.”

The new signing capability is an enhancement to the OpenText Content Suite and OpenText Extended ECM for SAP Solutions, both comprehensive enterprise content management (ECM) systems designed to manage the flow of information, from capture through to archiving and disposition.

The electronic signing also integrates with OpenText Contract Center, as well as with OpenText PowerDocs, which is part of OpenText Customer Experience Management strategy.

Designing, Morphing PowerPoint

Microsoft can’t seem to leave PowerPoint alone. It has been adding new capabilities and functionality to the app over the months and doesn’t give any signs of stopping. This week's additions of Designer and Morph are just the latest of many.

The two new tools automate the creation of slides and are designed to help users create polished slides and motion effects in a few steps.

Designer provides users with design suggestions after an image is entered into a presentation. It was built in collaboration with professional graphic designers who developed more than 12,000 creative blueprints.

Microsoft says it will be expanded to work with additional slide types in the coming months.

Morph creates cinematic motion by seamlessly animating the transition between slides. Morph animates regular text and images, as well as 3-D shapes. It can also be applied at word or character level, including text wrapping.

Xerox Upgrades Docs Processes

Xerox this week released new solutions aiming to automate and simplify manual workflow in human resources and insurance verticals.

Learning Opportunities

The company promises faster claims and new business processing for insurance companies. Xerox’s Workflow Solution for Claims Processing claims to simplify navigation, organization and management of all business and customer documents in one application.

Using it, the company stated, customer inquiry calls can now be resolved on initial contact — improving customer satisfaction and diverting employee resources to other high-value work.

Xerox’s Workflow Automation Solution for File Management provides HR staff with a secure platform to digitally store employee data for instant access. Whether documents are faxed, emailed or scanned, HR personnel can access data quickly. The company noted this can speed the management of employee paperwork and data such as tax forms, and policy and procedures administration. 

Both solutions are available in the US, Canada and Europe as of this week.

Archiving In Office 365

And a final new item from Microsoft this week, this time with Office 365.        

When it comes to ensuring data is stored and protected in accordance with compliance standards, organizations have to think beyond email. They now need to think in terms of social media, instant messaging and other collaboration platforms. Governance and regulatory policies have already been updated to reflect the growing influence of these new mediums.

To help organizations working in Office 365, Microsoft has just released the Preview for archiving third-party data in Office 365.

Announced earlier this year, the third-party archiving capability extends the rich, unlimited archiving capabilities already available for email, documents in SharePoint and OneDrive for Business, and Skype for Business meetings and conversations, to third-party collections.

The Preview is available to all Office 365 commercial customers worldwide. To participate, contact one of the following partners and tell them you're interested in using Office 365 for archiving: Actiance, ArchiveSocial, Dataparser or Daegis.