Doc Mgt Roll-Up: Plenty of Upgrades, Plenty of Paper

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David Roe avatar

If you can't get it right the first time ... upgrade. That seems to be the mantra for tech companies, including Microsoft.

According to a blog post by Arpan Shah, senior director for the Office 365 team, Microsoft released 450 upgrades for Office 365 in the past year.

There are four ways enterprises can keep up to speed about what’s coming:

  • Office 365 Roadmap: Lists the current and future projects
  • Message Center: Offers notices about key changes
  • Admin App: The Office 365 Admin App on Windows Phone, iOS and Android lets you access Message Center and do simple admin tasks 
  • Success.Office.com: A one-stop shop for everything you need to deploy and drive adoption of Office 365

Xero Teams Up

Cloud accounting vendor Xero announced several partnerships this week: One with web-based CRM and project management software vendor Insight, one with the e-commerce platform Bigcommerce and a third with Adobe

Through the Adobe partnership, Xero will integrate Adobe Document Cloud e-sign services across Xero. This will enable small businesses professionals and accountants to electronically sign tax documents and submit them to the proper revenue authorities.

The feature will be available in mid-September.

If the rate of partnerships is any indication, Xero is growing fast. It also recently signed up with Dropbox. The second thing is adoption of e-signatures by one of the most regulated verticals in any geography, notably tax and accountancy.

Mobile Document Management

Businesses are continuing to adopt document-related apps, according to Good Technology's Q2 Mobility Index Report.

Now in its 12th edition, the report shows that organizations are adopting an increasing variety of apps to secure corporate information. Nearly half — 47 percent — of all apps downloaded in the public sector were for document-editing tools and another 23 percent were for document-access apps.  

The report shows employees are requesting secure mobile access to corporate information located behind the firewall.

Legal Hold Issues

Zapproved, which offers legal companies cloud-based software, published the Legal Hold and Data Preservation Benchmark Survey 2015. If shows more than half of those surveyed still use manual processes for tracking litigation-related content, including documents.

Learning Opportunities

The findings are based on responses from 421 professionals who currently oversee legal hold and collections at their organizations, and provides insights into prevailing practices and perceptions around legal holds.

A legal hold requires a company to preserve all data that may relate to a legal action involving the company. This ensures the data in question will be available for the discovery process before trial.

A worrison 56 percent of respondents consider their organization "at risk" when it comes to legal holds

When comparing their data preservation process to other organizations, 62 percent think they do "better than most," although this jumps to 80 percent among respondents using an automated system.

The message that is coming out of the report seems clear. You have to automate your hold and document processes, or at least have some way of gaining insights into what exactly is happening.

The Cost Of Paper

Paper could be slowing down and even stifling your business. New research from YourTradeBase quantifies it terms of time and resources.

  • Businesses spend a total of 2.5 months a year on paperwork
  • 51 percent of small business owners think paperwork is preventing growth
  • A 75 percent reduction in paperwork would save a business 39 days and $8,438 a year