Document Management Roll-up: Microsoft Launches Facebook Docs, Google Bites Back

5 minute read
David Roe avatar

More this week about the ongoing Google Docs -- Microsoft Officetit-for-tat with the addition of Office 2010 capabilities to Facebook. Google shrugs it off and upgrades app for Outlook migration.

Office 2010 On Facebook

With the business release of Office 2010 only a matter of weeks away, Microsoft (news, site) and Facebook have teamed up to give Facebook (news, site) users some of the functionality of Office 2010 -- and of course put Google Docs in its place.

The new release -- Docs --from Microsoft’s FUSE Labs enables users to create and share Office documents across Facebook and comes with editing and collaboration abilities as well as rigorous privacy settings.


Office 2010 in Facebook

According to FUSE Labs, users will be able to upload or start docs online, have someone else edit it, incorporate feedbackand then share it with the world. Docs can be viewed and edited directly within a web browser or through the Microsoft Office software on PC or Mac.

In the Docs.com blog, Lili Cheng describes it as a way to “increase the value of Office ‘docs’ by giving everyone the ability to seamlessly take their friends and connections with them from Facebook to docs.com.


Editing in Docs

Guess where this is going?Right in the face (book!) of Google Docs would be a good bet. She adds that “one of our FUSE Labs principles is that ‘it’s not what you say -- rather, it’s what you do, what you learn, and how you adapt.” Seems Microsoft has looked at Google Docs, adapted and decided Facebook would help with the Google problem!

The docs.com site is in beta with advisory notes that the technology will be rolling out over the next few weeks. “. . . we're gradually allowing people to create and upload their own documents”, the site says.

Google comin’ right back at ya’!

And if you find that amusing, this one continues in the same vein. Remember in March when Google Apps introduced a tool for moving from Exchange to Google apps? Well Google has just upgraded it to make your migration even easier.

Version 1.8 of the Google Apps Sync for Microsoft Outlook plug-in comes with the following features:

  • New sync-status interface. This new interface provides progress indicators for address book, contacts, calendar and email.
  • Support for sharing read-only calendars.
  • The option to cancel import.

It has also started updating users of Google Apps Sync for Microsoft Outlook with access to their domain's Global Address List (GAL).

This list contains users, groups and contacts uploaded through the shared contacts API. It will also include name, email address and telephone number (support for additional data is in development).

The GAL, which will be updated automatically, will also be searchable within Outlook and available offline. Users who had not previously configured a GAL will automatically receive the latest data. Please note any changes to the GAL itself can take up to 24hrs to be in effect.

Google Apps Migration for Microsoft Exchange is a server-side tool that migrates e-mail, calendars and contact data from Microsoft Exchange to Google Apps.

Learning Opportunities

Cost Not Efficiency Driving Document Management

Document imaging vendor Oce (news, site) has just produced some new research that confirms what many suspect, but don’t have the figures to prove -- that companies are turning to document management for cost reasons first and efficiency reasons second.

Why they are spending probably doesn’t matter to document management vendors, but they will get a little lift from some of the findings. These include:

  • 52% say their organization's document imaging budget will increase
  • 42% said it would remain the same
  • 51% say company's records management spending will remain the same
  • 38% say that spending will increase

The research, contained in At the Crossroads: Leveraging Document Management Strategies on the Path to Economic Recovery, shows organizations are deploying five document management processes to contain costs and realize other business benefits. The five document management activities include:

  1. Document Imaging (paper-to-digital conversion)
  2. Enterprise-wide Print/copy
  3. Mail and Shipping
  4. Records Management
  5. Fleet Management (print/copy/fax fleet)

The survey was comprised of over 180 online surveys completed during January and February 2010 by executives involved in document management in SMBs and large enterprises. Interested in more?

Open Text Buys Again

It’s been all of two months since Open Text (news, site) bought anything. However it has just announced that it decided to splurge again. Last time it was Nstein Technologies (news, site), this time it is Burnstand, a Canadian technology consultancy service that provides information management and processing.

The deal is expected to close during the summer and will cost Open Text CDN$ 11 million. Burnstand specializes in enterprise content management, collaboration and service management.

There has been no explanation at all as to whyOpen Text would go after Burnstand, but given that Nstein is also Canadian speculation that it has something to do with that deal is probably not remiss.

It is widely believed that the Nstein deal worth CDN$ 35 million was about the data mining and semantic search. Watch to see where this goes.