Website Management: You Can't Automate Everything

3 minute read
Gerry McGovern avatar

The biggest challenge a website manager has is to understand how humans work, not how content management software or search engines work.

I recently did a workshop with a bunch of engineers in the audience. I was explaining the essential need to understand your customers by observing their behavior. "I don't want to waste 30 minutes observing someone," one engineer said to me.

First off, let me say that I have huge respect for engineers. Their genius has given us much of the modern world with all its conveniences. We need our engineers today more than ever.

However, at the heart of engineering, particularly software engineering, is the belief that there's a way to automate everything. Engineers build engines, many of which are supposed to replace people.

The first time I heard the phrase "content management" I made the pretty silly assumption that content management was a discipline focused on how to professionally manage content. How wrong I was. Content management was, and to a large extent still is, about content management software.

The school of content management brought us such developments as portals, customization, personalization, and distributed publishing. These management-free, technology-driven solutions have led to public websites and intranets teeming with poor quality, badly organized, out-of-date content.

What do you get when you personalize crap content? Personalized crap content. What do you get when you distribute publishing rights to people who can't write, don't care about what they write, think metadata is a country bordering Outer Mongolia, and will never, ever review or remove what they publish? You get the website you deserve.

Learning Opportunities

Why do so many organizations think they can solve the problem of customers finding stuff on their websites by simply buying a new search engine? No extra staff. No management of the search process. Magic mushrooms may exist but a magic search engine certainly doesn't.

Technology is important, even critical, but we still need quality people to manage websites if we want those websites to deliver value to the organization. Web managers' number one task is to develop a deep understanding of customer web behavior. There is no better way to do this than to observe customers as they seek to complete top tasks on your website.

Recently, Amazon got in a lot of trouble when a 'technical glitch' or 'cataloging error' resulted in thousands of books, including many gay and lesbian books, becoming much more difficult to find on its website. "This whole mishagoss could have been easily avoided but for the one thing Amazon (not to mention a whole lot of other online entities) is notoriously remiss -- actual human-on-human customer service," MSNBC's Helen Popkin writes.

"Like many of its online compatriots, Amazon wants to automate everything," Ann All writes for ITBusinessEdge. Amazon is a truly customer-centric organization that continuously invests in understanding its customers, but sometimes even they get it wrong.

To understand web self-service it is much more important to develop an understanding of human behavior in an online environment than to master any technology.

About the author

Gerry McGovern

Gerry McGovern is the founder and CEO of Customer Carewords. He is widely regarded as the worldwide authority on increasing web satisfaction by managing customer tasks.