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You can’t sugar coat the problems with information governance. It’s a headache for many executives, Gimmal founder and SVP Mike Alsup wrote in a CMSWire column last month.
“The DoD 5015.2 standard was based on moving documents into a repository for records management and ultimate disposition,” Alsup explained.
"However, since SharePoint 2007, it’s been clear that organizations are not moving to store and manage their content in a single enterprise repository of record.”
Gimmal is a Houston-based company that develops solutions for content governance and records management products inside SharePoint.
But what's the best way to manage information inside of SharePoint?
July 12 Webinar
SharePoint content management experts will discuss solutions Tuesday July 12 during a CMSWire webinar sponsored by Gimmal. The webinar, "Putting the E in SharePoint ECM: Advanced information lifecycle management in SharePoint," will be held at 11 a.m. PT/2 p.m. ET /6 p.m. GMT.
SharePoint Shepherd Robert Bogue and Gimmal Chief Technology Officer Brad Teed will discuss the differences between “content management” and “enterprise content management." The webinar next week will also cover:
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- What “enterprise content management” really means
- What SharePoint can achieve on its own to manage content within your organization
- How SharePoint add-ins can help achieve organizational content management objectives and minimize cost
Too Many Content Silos
One of the biggest problems, Alsup wrote, is the way organizations maintain their content. Most keep the data in silos such as file rooms, email repositories, share drives, SharePoint and specialized ECM repositories, such as Documentum, OpenText and FileNet.
“The number of repositories where records exist is increasing in most organizations,” he wrote. “As a result, there are valuable records in multiple repositories that need to be governed according to information policies. It is not clear how most organizations will meet their requirements for the governance of their content.”
Alsup believes the best route to managing Microsoft documents is to use Microsoft repositories, including Office 365, SharePoint, Exchange, Share Drives and OneDrive.
“Microsoft customers should be able to manage content inside the Microsoft stack," he wrote, "because this enables content to be found, accessed, and managed more easily and completely as it moves from Outlook to SharePoint and Office 365."
Editor's note: At the end of the July 12 webinar attendees will have chance to win a free four-day, all-access pass to SPTechCon 2016 in San Francisco. The event is scheduled for Dec. 5 to 8. The winner will be announced at the end of the live Q&A.
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