Document Management Roll-up: New Mobile Office Suite, SharePoint 2010 Gets DoD 5015.2 Certified

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David Roe avatar

Long weekends are usually short on news, but not this time. Over the past few days, a new suite of mobile Office applications has just been unveiled, while SharePoint is not the only software to get records management, with IBM’s Lotus Domino platform getting a little records management love too.

SoftMaker Launches Mobile Office Suite

If you’re many of the mobile workers that have been affected by the limitations of Microsoft mobile, then the beta release of a new mobile Office application from German vendor SoftMaker might be what you are looking for.

Available for download from the SoftMaker website, this new beta of its mobile office is a full-featured suite of applications including Word, Excel and PowerPoint with open, save and edit features for all three. It also comes with support for XML formats of Office 2007 and Office 2010.

SoftMaker says that SoftMaker Office 2010 for Windows Mobile will directly and without conversion, retain all the formatting, functions and contents of Office files.

Included are:

  • TextMaker: All the high-end features of desktop word processors and compatible with Microsoft Word.
  • PlanMaker: A spreadsheet application that offers access to mobile Excel.
  • SoftMaker Presentations: All the transitions, animations, designs and layouts from PowerPoint.

The new 2010 version of the suite also allows users to create PDF versions of documents. After the 30 day trial period is finished it will cost US$ 88 for three licenses, allowing use on three handsets at the same time.

SharePoint 2010, DoD 5015.2 Certification And Laserfiche

It was coming up to the US holiday weekend so you may have missed this one. Laserfiche (news, site) has become the first Microsoft Partner to achieve joint DoD 5015.2 certification for its integration with SharePoint 2010.

Putting aside all issues with DoD and SharePoint 2007, with SharePoint 2010 released, many companies are looking for Microsoft to get its own certification and/or for ECM vendors to get certified with the new version.

Laserfiche is one of these enterprise cms vendors that offers integrated records management capabilities with SharePoint. Built on Microsoft.NET and already tightly integrated with SharePoint 2007, Laserfiche will add the following capabilities to support the 2010 version:

  • ADO.NET provider to enable access to Laserfiche data from Business Connectivity Services
  • Federated Search
  • Records Management document categorization using SharePoint's BCS

A joint announcement from Laserfiche and Microsoft is expected today (Tuesday) after the long weekend in the US.

The question still remains, though, is Microsoft able to pursue DoD 5015.2 certification on its own for SharePoint 2010? Or will it rely on the integrated capabilities of its partners to do that?

Assess Atalasoft SharePoint Viewer

And speaking of SharePoint, Atalasoft (news, site), a provider of document viewing solutions for Microsoft SharePoint, has just announced that it is providing public access to Vizit Essential, a universal document viewer for SharePoint.

Vizit Essential viewer improves users’ ability to collaborate in SharePoint by enabling them to share documents without worrying if co-workers have the proper desktop applications or versions. It renders over 300 different document types helping users review documents quickly without downloading files or opening desktop apps.

Learning Opportunities

It also allows SharePoint users to page through and review documents quickly, providing common functions such as zoom, pan and scroll. The Vizit Essential viewer can also be embedded in any web page, providing a SharePoint document preview pane where it is needed most.

The Vizit Essential viewer works on common browser platforms and requires no software downloads or desktop maintenance. Access to the Vizit Essential viewer is available via the Atalasoft website.

Rioch Integrates Adeptol View With Translation Abilities

And more viewers’ news, this time from Adeptol (newssite) and the document management and MFP vendor Ricoh Americas (newssite). The vendors have just announced the successful integration of the Adeptol Document Viewer into Ricoh's SaaS document management solution DocumentMall, replacing Ricoh's legacy viewing software. 

The AJAX-based document viewer from Adeptol enables high-fidelity viewing of over 300 document formats, with a faster loading time and better user experience. In addition to these features, users can also easily review, comment, annotate and mark-up documents right within the viewer using the Annotations Module from Adeptol.

This is really going to help Ricoh in markets that don’t use English as their primary language as only recently Adeptol added a translation add-on to the Viewer.

With a mix of AJAX and Flash technology, the Document Viewer can let cloud users view just about anything in their browser, which then uses Google Translate to convert the selected text into one of 40 languages. It works without additional plug-ins and can also work with Babelfish or other translation facilities.

IBM Lotus Domino Gets Records Management

Big Blue has just announced that Lotus Domino environmentswith document management software DOCOVAcan now do records management too: DLI.toolsand Innovative Ideas Unlimited (IIUI) jointly announced the release of IIUI's Records Manager Expressfor DOCOVA.

IIUI's Records Manager Express module provides DOCOVA with DoD 5015.2 certified records management capabilities and further enables the software to provide compliance with Sarbanes-Oxley, HIPAA, and FDA 21 CFR Part 11 regulations.

Additionally, full auto-filing rules, records retention and disposition schedules can be maintained and managed without requiring any programming knowledge for Records Managers.

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