San Francisco-based Dropbox is offering users enhanced collaboration with Dropbox Paper, a shared workspace that provides visibility into project-related documents and content.

In a blog post about the release, Igor Kofman, founder of Dropbox subsidiary Hackpad, called Paper "a new way for teams to work together and stay on the same page."

Paper lets users create a central hub for team content, then invite collaborators, who can access and edit the latest versions of documents. "Changes are reflected immediately so you always see the most up-to-date version. If you want to share feedback without editing the doc, you can just add a comment. Comments are visible to all collaborators, so everyone stays in the loop," Kofman wrote.

The release of Paper pushes Dropbox deeper into the competitive productivity space where heavyweights like Box, Google and Microsoft are battling for dominance.

Dropbox still lags in functionality, although it is easy-to-use, widely accepted by workers at home and in the enterprise, and quickly adding new capabilities, including a bunch of new iOS apps, which enable users to sign PDFs from inside Dropbox, speed workflows, share and access Dropbox files in iMessage and access picture-in-picture functionality.

Dropbox also promoted VP of engineering Aditya Agarwa to CTO, who takes over the role from co-founder Arash Ferdowsi.

Conga Starts New Document Dance

Broomfield, Colo.-based Conga, an app developer for document process management in Salesforce, has released Redlining, a product that enables teams to send, track and manage changes on sales contracts or agreements in real-time.

It advances the company's mission of helping Salesforce customers generate documents and reports without manual entry of application data.

Conga is the public name for the holding company AppExtremes, founded in 2006. One of the first apps on the AppExchange, Insight Venture Partners took a controlling interest in the company for $70 million last year.

Last November the company hired Software-as-a-Service veteran Matthew J. Schiltz as CEO and Bob DeSantis, a former Chief Revenue Office at several technology companies as Chief Operating Officer.

Learning Opportunities

Employees Can’t Stop Printing

So much for saving trees. According to a survey of 100 IT managers and 250 employees by Tampa, Fla.-based Accusoft, at least two thirds of those responding print two to three versions of documents before approval is given to a final version.

Even worse, while 90 percent of those surveyed say they have adequate tools to protect their documents, more than a third say sensitive information has leaked because of poor file management.

The survey, carried out to examine document management practices in enterprise, also found 74 percent of organizations have implemented some form of a bring-your-own-device (BYOD) policy, but only half of this group require employees have their devices approved by the IT department.

OpenText Fax2Mail For Healthcare

Waterloo, Ontario-based OpenText is back in the news with OpenText Fax2Mail for Healthcare, a new cloud-based fax solution designed specifically for the healthcare industry.

The new solution integrates with clinical workflows and in doing so eliminates manual patient data exchanges while digitizing the entire document trail.

It’s the latest in OpenText’s fax-to-mail applications, which include cloud faxing, direct messaging and electronic document querying. As part of the OpenText EIM portfolio so it can integrate with all OpenText content management offerings like Content Suite, Experience Suite and Analytics Suite.