Document Management Roll-up: Dell Gets Into Document Management, Alfresco Offers Content Migration

5 minute read
David Roe avatar

While Lexmark announced last week that it was moving into the Enterprise CMS space with the acquisition of Perceptive, Dell continues its move into the managed services market by adding document management to its printers. Alfresco is also making moves by making content migration to its ECM easier than ever.

Dell Adds DM To Print Services

It may be that something is stirring in the managed print services space. You may know that last week MFP giant Lexmark announced that it was buying Perceptive Software in a move to get into the enterprise content management market.

In what is probably an unrelated move, Dell (news, site) is extending the reach of its printers too, by adding document management features in what is an attempt to establish a foothold in the managed print services market.

The new document management software will be specific to verticals like education, healthcare and legal and expands the MFP functionality by enabling the system to place scanned documents in designated folders, or transforming the scanned documents into forms.

As an example, the company cites its Healthcare Print Station printers, which will now scan documents and place the scanned data inside electronic medical records. Using the forms functions, prescriptions can be sent directly to pharmacies.

Developed using Java, the software is embedded directly into the MFPs. Dell said it would also be developing and expanding the new features to reach a larger number of verticals in the future.

Earlier this year, Dell had indicated that it would be moving into the managed services market in response to the growing amount of data in organizations. However, it’s more likely that it did so to prevent either Xerox (news, site) or HP (news, site) from taking control of that market before Dell even got a chance to enter it.

This would have been particularly pressing concern after Xerox’s completion of the ACS deal earlier this year, which saw Xerox taking a leading role in the business process outsourcing market.

Alfresco Offers Content Migration

For companies that have, or are thinking of deploying Alfresco’s (news, site) enterprise content management system but are concerned about moving documents or other content from legacy systems into it, Alfresco has just announced a new content migration service.

While Alfresco Migration Services will be made available for a variety of legacy and proprietary ECM solutions, the services will initially be offered for organizations seeking to migrate from EMC Documentum and Microsoft SharePoint to Alfresco Enterprise.

The new services have been developed by EntropySoft (news, site) and offers the first scalable and fully-flexible ETL (Extraction, Transform and Load) products for unstructured content, while the content transfers can be on-demand or time-scheduled, and can be done either on-premise or with a cloud repository.

Alfresco says many of the companies it deals with have a variety of ECM applications managing content for different departments and business processes.The service will also ensure that all content, security and metadata (permissions, users, etc.) are transferred safely across the systems.

If you want to find out more about this, Alfresco will be holding a webinar about the switch on July 6, or visit the site for more details.

Document Signature Collaboration

Social workspace vendor ShareMethods (news, site) has just announced that it is integrating EchoSign (news, site) into its platform to provide easy document signing for its document management service.

The new solution can be used for a number of business applications and has already been closely integrated with both the Oracle CRM OnDemand (news, site) and Salesforce.com (news, site) platforms.

Combined, the two solutions can be used by companies to securely sign documents across globally dispersed enterprises as well offering remote and mobile workers the ability to do the same. It supports both fax and electronic signatures and has a number of optional features for signing includingautomated reminders, and an option that requires a sender to sign as well as the recipient.

Learning Opportunities

In Salesforce.com, users can generate a document from a template and have customer data auto-populated into merge fields in the template.

With Oracle CRM OnDemand users can view related files and select one to be sent for signature. Users can view the status of all their files sent for signature, and view or download the signed document.

Managing DM And IP

Thomson Reuters (news, site) has just released a new version of its intellectual property management software that comes with deep integration to external document management systems for improved collaboration, data sharing and decision making.

Thomson IP Manager 3.1 is an enterprise-scalable software application for intellectual asset management that manages intellectual assets by automating the tracking of innovations, patents, trademarks, designs, licensing agreements and other legal documents.

The company says that the new release brings together all the components for IP management in a centralized repository, integrating portfolio data, work flow task management and synchronization with corporate user data.

With it, users will be able to pull information from their document management system directly into their portfolio management program and easily share it with decision makers throughout the organization. The new release offers full integration with Documentum and Interwoven.

The new release features several other system enhancements, including the ability to quickly propagate updates to large sets of records and to configure data entry forms so they are more user friendly and efficient.

ICM Releases Upgraded ViewCenter

ICM Document Solutions (news, site) has announced the release of ViewCenter 2.6.1, an upgrade to its core document management software product. Highlights of the point release include easy deployment and improved integration with business applications.

ViewCenter is a web-based document management system for searching, retrieving and viewing documents online. The 2.6.1 release features ICM’s newest desktop file-transferring application, an engineering workflow and back-end improvements making documents easier to manage.

The point release was based on the demand for enabling new business processes across multiple existing line-of-business applications through integration paths such as web services and workflow tools. ViewCenter 2.6.1 is available as an upgrade for ICM’s installed base and as a new product offering.

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