Document Mgt Roll-up: Alfresco Gets Social, ZL Gives Archiving to IBM’s Lotus Notes

5 minute read
David Roe avatar

Busy week here in the document management mines. Alfresco made its document management software social, LibreOffice continued to expand its reach by adding portable functionality, Xerox bought some new document collaboration software with WaterWare and Oce took a look at the benefits of document imaging.

Archiving for IBM Lotus Notes & Domino

ZL Technologies is one of the many companies showing off at Lotusphere this year. They have brought ZL Unified Archive, a highly scalable and flexible solution to govern enterprise information across the organization.

The Lotus interest stems from the fact that it is designed for out of the box integration with IBM (news, site) Lotus Notes and Domino.

The solution is able to index, store and de-duplicate all Lotus Notes emails and attachments passing through the Domino server in a centralized repository.

Even better, it can support the mixed e-mail environments of IBM Lotus Domino, Exchange or any other major e-mail platform in a single deployment utilizing a single, consolidated archive.

Some of the features include the ability to ingest and archive millions of messages a day in large Lotus Notes email environments, the mitigation of regulatory risk by automating Lotus Notes archiving and retention management and the de-duplication of emails and attachments across all Lotus servers. If you’re at Lotusphere, check it out at stand #222.

Alfresco DMS Gets Social

Alfresco added new functionality to its document management system this week with the addition of social networking, workflow and enhanced collaboration abilities.

Alfresco (news, site) is describing this as a significant release that delivers Alfresco’s vision of providing the open platform for social content management.

That’s what it's saying anyway. It does this by delivering both a more robust content platform for building any kind of content-rich application, along with a more social user-interface for collaboration and document management.

The platform will be used by developers and companies to build applications where enterprise content is “social-ready” -- or shared, collaborated on and syndicated across the web -- and captured for compliance, retention and control.

Alfresco’s refreshed Share interface now includes status updates (similar to Facebook and Twitter), content activity streams and enhanced search capabilities to make content easier to find.

Business users can now set-up simple document workflow -- such as approvals or content transformations --inside the Share interface. For robust workflow, Alfresco Share now exposes workflows created with standards-based enterprise business process management tools.

Take LibreOffice 3.3 Anywhere

Remember the first stable release of LibreOffice in v3.3 recently? Well, they’ve just made that release portable. PortableApps.com and the Document Foundation have announced the immediate availability of LibreOffice Portable 3.3, a portable version of the free productivity suite for Windows.

LibreOffice Portable runs from a USB flash drive or cloud drive and allows users to use a full-featured word processor, spreadsheet, presentation tool, database and drawing program on every PC with no installation needed.

Learning Opportunities

Users can carry documents, spreadsheets and presentations along with everything needed to edit them everywhere. Like all software in PortableApps.com format, it works everywhere.

LibreOffice Portable includes all the new features in the just-released LibreOffice 3.3 -- including SVG support, improved PDF support, better document protection, usability enhancements, improved compatibility and thousands of other fixes and improvements. If you’re interested, it's available as a free download here.

Xerox Buys Doc Sharing Technology

Xerox (news, site) has been busy again. Only months after it started rebranding itself as a document management giant, it has announced that it has acquired the assets of WaterWare Internet Services which enables organizations to manage and share documents while meeting current industry requirements.

WaterWare's services include Web application and software development, integration and customization. With the acquisition, Xerox's DocuShare enterprise content management platform now includes the ability to capture and manage electronic health records and automate pharmacy orders.

DocuShare also gains WaterWare's professional services team that works with organizations of all sizes to maximize the advantages of the software program.

WaterWare has developed technologies on the DocuShare platform for more than eight years as a systems integrator and has been a Xerox Business Partner since 2003. No details of the deal were given.

How Doc Imaging Can Help!

Finally, more research. A majority of records managers report that their company is gaining critical business benefits from document imaging (converting paper to digital) that includes improving operational efficiency (77%) and enhancing customer service (72%).

However, other potential gains are largely untapped -- only 50 percent of executives indicate that their organization uses document imaging to enhance regulatory compliance, while even fewer (21%) say their company leverages document imaging to increase competitive advantage.

These are a few of the findings highlighted in a comprehensive survey report issued today by Oce Business Services (news, site) entitled A Winning Formula: Achieving Top Performance in Records Management.

The research spotlights the extent to which organizations across a variety of industries are leveraging some of the essential components of effective records management to meet business challenges.If you want to read more, the full survey report is available here.