Document management roll-up

Doc Mgt Roll-Up: More Office 365, SharePoint

3 minute read
David Roe avatar

Microsoft announced the release of Matter Center for Office 365. It's designed to help law firms organize, collaborate on and manage documents within Office 365.

Microsoft has already been shipping Matter Center to its partners who work with legal departments. Now these Microsoft partners will start offering it to the wider legal community.

While Matter Center can be deployed on the cloud, it's also available as a hybrid solution — a possible nod to the reservations law firms have with moving everything to the cloud.

But Matter center could improve overall legal document management: it offers anytime access, realtime collaboration, search and data visualization, tagging and controls over who can access and edit documents.

Matter Center is being offered through an open GitHub repository, which will enable organizations to build and extend it according to their needs.

This is Microsoft's latest move to adapt Office 365 to specific verticals like health, education or the public sector, a growing tech trend.

Accusoft Updates Prizm for SharePoint

Accusoft's new Prizm Content Connect (PCC) for SharePoint v 2.0 has been designed to give users extended file format viewing and permissions for non-Microsoft files.

According to an Accusoft, it provides end users with a "better and easier" user experience as well as easier implementation on the back-end.

With native SharePoint viewing, users will be able to open non-Microsoft files directly in their browsers, without the need to download the document or other applications. That means users will be able to preview documents directly in the SharePoint repository, but also limits who can download documents from the repository to individual desktops.

For editing and design, users will able to redact, e-sign, add text and highlights to a document and download that document as a PDF to their desktops.

Ricoh’s Mobile Printing

Ricoh has made it easier for mobile workers to print documents when they need to with the release of Ricoh HotSpot Express, which it says offers organization a way of offering their field workers cheap mobile printing.

Learning Opportunities

With HotSpot Express, authorized mobile workers and guests can print content from their mobile device to any network printer through a mobile app, email, web print portal or Windows application.

However, because HotSpot Express is an on-premises solution, print jobs are only directed to printers within the firewall, ensuring that documents never get printed outside the enterprise.

HotSpot Express is the latest Ricoh offering in the HotSpot mobile printing family and is best suited for organizations that only have basic printing needs. If those needs change, Ricoh says it is easy enough to upgrade to the Enterprise edition, which also offers mobile device management.

HotSpot Express supports iOS, Android, Windows, Blackberry, Kindle and Nook devices.

Omtool Partners with NetDocuments

Document capture vendor Omtool has just announced entered a technology alliance with NetDocuments, which offers cloud based email and document management.

Once the integration is complete, Omtool’s AccuRoute software and NetDocuments Cabinet for on-demand capture of paper and electronic documents will be pulled together to enable users scan documents directly into NetDocuments.

While the solution is designed for companies of all sizes and a wide variety of vertical markets, the two companies will focus initially on the legal market, where Omtool is used to digitize records.