Document management roll-up

Dropbox wants you to embrace Paper ... sort of.

Before you shed a tear over those defenseless trees, read on. What Dropbox is actually doing is expanding a document collaboration tool called Notes that it launched in very limited beta in April.

Over the past week, Dropbox appears to have arrived at a point where it is happy with Notes. It's renamed it Paper, and launched it in public beta into a crowded document collaboration space.

Think about it. In terms of document collaboration applications, you already have a choice between Microsoft, Google, Box, Evernote and so many others that it's hard to believe there is any oxygen left for a newcomer.

In its present form, Paper is a web-only app you access through your Dropbox account. There will also be a mobile app once it comes out of beta.

Paper enables multiple users to work on documents at the same time. Users can take files from within Dropbox and add them to the document on which people are collaborating. It also enables users to preview PowerPoint or Excel Files, as well as add to-do lists and tag team members or users who need to use, edit or look at those lists.

It offers version history – document collaboration is just about impossible without it – as well as different colors of cursors for each contributor.

OpenText Grows eDocs Family

OpenText made a new addition to the eDocs family. 

The product, OpenText Content Access for eDOCS, offers users access to documents stored in their eDocs repository directly from third-party applications like enterprise resource planning or customer relationship management suites.

OpenText also released an eDOCS DM Sync and Save client that will enable real time metadata-aware content synchronization to the eDocs repository. This could simplify content capturing by tagging and automatically synchronizing and updating content stored on desktops, Google Drive, Microsoft OneDrive or in other cloud-based applications.

The eDocs family includes applications that aim to simplify the management of business information as well as collaborative digital processes. It's a core element in  OpenText’s EIM strategy, specifically supporting matter-centric solutions across legally sensitive verticals. 

More To Dell

The buzz at Dell World this year centered on the new Dell-Microsoft hybrid cloud offering unveiled during the conference. But there were other Dell-Microsoft announcements, too.

For example, take the new Dell Administrator for Office 365, which is designed to offer centralized management and reporting functions for multiple installations across Office 365, SharePoint and OneDrive for Business.

Not exactly pure document management, but with most of an organization’s documents passing through one or other of these applications, anything that offers better control over these applications can potentially protect critical business documents.

Dell Administrator for Office 365 claims to do this by simplifying Office 365, SharePoint and OneDrive for Business management through a centralized dashboard. It also simplifies lifecycle management across Active Directory, Office 365, SharePoint Online, Exchange Online and OneDrive for Business, Dell said.

M-Files’ Metadata Moves

Document management vendorM-Files announced the release of M-Files 2015.1. According to M-Files, this release comes with a number of metadata-related enhancements, including configuration capabilities for documents and other objects.

This could improve the process of adding and editing metadata, which means users should have easier times finding the content they need. This new version is compatible with Windows 10, Microsoft Office 2016 and Autodesk AutoCAD 2016 and is now available in 29 languages.